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Earlham College's Academic Professional Development Fund (PDF) provides grants to teaching faculty for projects undertaken during the academic year or summer months. The purpose of PDF funding is to encourage professional intellectual growth and productivity. Administered by the Academic Dean, Academic PDF-sponsored activities should be of a research, scholarly, or artistic nature and should enhance teaching and learning at Earlham, personal and scholarly professional development, and/or Earlham’s public intellectual profile. They should be directly related to the applicant’s evolving role and duties, and should enrich not only the funded individual(s), but also the college as a whole. Toward this end, all grants are subject to approval by the Academic Dean.
A portion of the Professional Development Fund will be set aside annually to support professional activities of Administrators. Applications should be submitted to Marilyn Lea in the Human Resources Office. Guidelines and forms can be acquired from the Associate Academic Dean or Human Resources.
In some cases administrators undertaking scholarly research projects may apply for an Academic PDF. Feel free to contact the Associate Academic Dean or another member of the Academic PDF Committee for help in discerning whether your project falls into this category.
To apply for an Academic PDF grant you must submit an electronic copy of your proposal to Marilyn Lea in Human Resources (Drawer #33) by the third Monday in February, before the summer or academic year for which you are seeking a grant. Late submissions will not be considered. (Note: Administrative PDF opportunities may extend through the grant year.) You are encouraged to discuss your plans with the Associate Academic Dean or another member of the PDF Committee before you apply.
Proposals should include the following:
At the conclusion of your activities, you must submit the following materials to the Academic Dean’s Office:
Any member of the Earlham College teaching faculty, non-tenured as well as tenured, may apply for a PDF grant. Administrative faculty who teach courses are eligible to apply for an Academic PDF if their proposed activities are consistent with the purposes stated in these guidelines. Small groups of faculty may apply for a group award. A group application should state the prospective benefit for each member of the group. If the group project is interdisciplinary, a case should be made for the benefits of that feature. The following points should be carefully noted:
In the past PDF grants have specifically supported activities representing a new departure in an applicant’s professional and intellectual growth. While the cultivation of new interests may still be supported, current emphasis will be placed on projects integral to the applicant’s teaching and scholarship. Grants will typically fund research and writing beyond the ordinary scope of one's contractual duties at Earlham, but central to the applicant’s and Earlham’s scholarly vitality. Grants may cover a weekly stipend ($250/week for up to ten weeks) as well as project expenses such as books, travel costs, photocopying, postage and equipment. "Travel will be reimbursed as means to a larger end, not for its own sake. Please explain the purposes of proposed travel and draw a clear relationship to future work." Note that stipends are reported as taxable income; expenses are not. “Expenses” means actual costs for room, board, transportation, and materials. “Stipend” means payment for labor. Please distinguish these in your budget spreadsheet.
Examples of projects that may be covered at the discretion of the PDF Committee:
PDF grants do not cover:
You may request the cost of expenses (travel fare, food and lodging, books, photocopying etc.). There is no set limit to the amount of expenses you may request; however, funds are limited and requests are becoming increasingly expensive. It’s impossible to fund every proposal, or to support every proposal fully. It would be rare for the Committee to fund an individual project above $10,000 for a single year. Requests not involving interna-tional travel typically range from $2,000-$3,000. Projects involving international travel tend to range from $5,000-$7,000. Expenses are not taxable but we require that you keep a careful record and that you submit a full account with receipts at the end of the award period.
You may request a stipend (as it were, "salary" or "allowance") of $250 per week for up to 10 weeks ($2,500 maximum). However, in recent years the Committee has elected to cover expenses as fully as possible and not grant stipends in addition to expenses. Stipends have not been granted in recent years simply for summer reading, as reading in one’s field or to enlarge one’s knowledge and perspective is a normal part of the academic life. A stipend would be appropriate for research, writing, artistic production, translation, collaborative work with colleagues, or data analysis of benefit to the College and wider community when the labor is outside one’s ordinary responsibilities and requires a significant commitment of time and effort. Stipends are taxable.
Lyn Miller (Associate Academic Dean, convener)Elana PassmanTim McLarnanMae TurleyMarilyn Lea (support staff)
Submit a short synopsis and full proposal electronically to Marilyn Lea at leama, Drawer #33.
Remember: applications are due by February 18, 2013.