Instructions for Gifts of Mutual Funds

Procedures for Giving Mutual Fund Shares

Transfer via a Broker

If you purchased your mutual fund through a broker, call the broker and request transfer of a specific number of shares to Earlham College. In order to transfer these shares in the most expeditious manner, electronically, ask your broker to call the Alumni and Development Office and we will provide information on transferring your mutual fund shares from broker to broker. Sometimes your broker will require your written request for such a transfer rather than a telephone call. Either way, transferring from broker to broker is the easiest and quickest way to make this gift to Earlham.

Transfer from a Mutual Fund Company

If you purchased a no-load mutual fund directly from the mutual fund company, then a couple of additional steps are usually required. Typically, the mutual fund company requires you to fill out a change-of-ownership form. The company will furnish that form by mail or fax. Indicate on the form how many shares you want to transfer to Earlham. Often the form requires that your signature be "guaranteed" (not notarized). Your local national bank will guarantee your signature.

If the funds are jointly owned, then both signatures must be guaranteed. Send or fax that form to your mutual fund company and fax a copy to Earlham's Alumni and Development Office. We will provide whatever additional information the mutual fund company requires (such as Earlham's tax identification number and corporate resolution).

When the mutual fund company has the required documentation, it will transfer your shares to an Earlham account. We will inform you of the amount of the gift, as well as information you will want for income tax purposes. Your mutual fund company will confirm to you the transfer it made to Earlham.

Because of hte paperwork involved, plan on three to four weeks for such transfers. Often less time is required, but it is best to play it safe, especially for year-end gifts.

Please be sure to send us a brief, written communication with your contact information, the name of the mutual fund, the amount of the gift, your broker's contact information, and your intentions for the use of the gift.

Please direct all correspondence to:

Kevin Klose, Director of Annual Giving
Earlham College
801 National Road West
Alumni and Development Office
Richmond, IN 47374
Phone: 765/983-1622
Fax: 765/983-1300
E-mail Kevin

Substantiation of gifts of securities may require keeping a written record of certain information and filing form 8283 with your annual tax return. If form 8283 is required in your particular situation, we will mail it to you.

Thank you for considering such gifts to Earlham. Your continued interest and support are genuinely appreciated.

For more information about making a gift of securities or mutual funds, please contact us