Break Shuttle Service

Earlham College offers shuttle service to the Dayton International Airport as students are leaving and returning from Fall Break, Winter Break and Spring Break. The shuttle runs on specific days leading up to and just following these breaks.  Students are asked to register for a space on the shuttle. Shuttle service fees are charged to the student’s account and cover the expenses of the service.

Students must pre-register and secure a reservation to ride the shuttle. Space is available on a first-come first-serve basis; students should register early to ensure space is available at their preferred shuttle time. Registrations must be submitted online. The online form will be available starting October 1.

Fall Break 2015


  • Friday, November 20:  8 a.m. - 6 p.m., every two hours
  • Saturday, November 21:  8 a.m., 10 a.m., and 12 p.m.


  • Saturday, November 28:  8 a.m., 10 a.m. and 12 p.m.
  • Sunday, November 29:  12 p.m. - 10 p.m., every two hours

Winter Break 2015-16


  • Thursday, December 17:  8 a.m. - 6 p.m., every two hours
  • Friday, December 18:  8 a.m. - 6 p.m., every two hours


  • Sunday, January 10:  12 p.m. - 10 p.m., every two hours.
  • Monday, January 11: 8 a.m. - 6 p.m., every two hours

Spring Break 2016


  • Friday, March 11:  8 a.m. - 6 p.m., every two hours
  • Saturday, March 12:  8 a.m., 10 a.m. and 12 p.m.


  • Saturday, March 19:  8 a.m., 10 a.m., and 12 p.m.
  • Sunday, March 20:  12 p.m. - 10 p.m., every two hours

Service cost is $35 each way ($70 round trip) and the charge will be applied to student accounts. The deadline for reservations is one week prior to the shuttle service. Late reservation requests that are granted will be charged an additional $15. Students can change, modify, or cancel their registration up to 72 hours prior to their shuttle trip.  After that time, changes cannot be processed and students will be financially responsible for service charges.  If someone needs to change their reservation, they should make a new reservation online. The old one will be overridden. If someone needs to cancel their reservation they should email Residence Life (

Shuttle transportation during breaks is provided by a contracted, licensed and insured professional transportation company. Please select a shuttle time that is at minimum, 3 hours in advance of your scheduled flight departure in order to allow flexibility in the event of rescheduling or adverse weather. Travel time between the College and Dayton International Airport is approximately 1 hour. In general, check-in times range from approximately 1 hour to the recommended 2 hours in order to complete security checks.

All dates and departure times are set by the company. Shuttle trips must have a minimum of 4 riders or will be subject to cancellation; if cancelled, students will be rescheduled to an earlier departure time in order to accommodate their flights. Students impacted by a shuttle reschedule will be contacted in advance and notified of the cancellation and reschedule. The first outbound shuttle of the day will not be canceled unless there are no riders pre-registered. Likewise, the final shuttle of a given day will not be cancelled unless there are no pre-registered riders. Remember, students must be pre-registered to use the service. Students not pre-registered will be charged an additional $15.

All outbound shuttles to Dayton depart from the north end of the Carpenter Hall parking lot.Please arrive at least 15 minutes prior to your shuttle departure time in order to allow for loading and timely departure. Shuttle Drivers depart on time in order to get riders to the airport on time. They cannot wait for late arrivals without putting other riders at risk of missing flights.

Shuttle riders returning to Earlham from Dayton meet at the "Charter Vans" station located inside the airport at the baggage claim area, near Carousel #1. Charter Van personnel will instruct riders on the loading location at that time. Remember, you must check in at the "Charter Vans" location so that the drivers are aware that you've arrived and are pre-registered to use the van. Students not pre-registered will be charged an additional $15.

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