Student Employment

Hone your skills. Network. Gain experience.

On- and Off-Campus Jobs for Students

Students can find work in a variety of settings during their career at Earlham. From academic departments, residence life, and administrative offices on campus to nonprofit organizations off campus, student employees play a major role in shaping our campus and community.

Find the Right Student Job.

Student employment is a great way to gain work experience, expand your skillset, and meet new people in our campus community.

Get hired.Find A Job

To find and apply for student employment positions: 

  1. Complete the Student Employment Application and save it to your computer.
  2. Log in to Symplicity using your Earlham ID and password. 
  3. Go to the Documents tab and upload your Student Employment Application.
  4. Go to the Job, Internship & Student Employment tab and filter jobs by clicking Student Employment
    *Note: There are other types of jobs and internships listed in Symplicity, so you must filter for Student Employment.
  5. Select a job and click Apply.

Stand out.

It's important to be proactive in your student job. To make the most out of your work opportunity, try Lynda.com's training videos. From Photoshop to public speaking, these tutorials can help you build the skills you need to take your student job to the next level. 

To access Lynda.com, simply log in to theHeart and find the link under Information Services.

Don't forget to add your student job to your resume! Schedule an appointment with your Career Adviser to learn more about how to talk about your experiences.

 

Find the Right Student Employee.

Student employment is more than just income for a student; it's a chance for you to provide mentorship and meaningful work experiences. 

Get help.Post A Job

  1. Post the position by filling out this form. CIL staff will then upload your position to Symplicity. You will receive emails from the Symplicity system when students apply for your open position.
  2. Interview students who apply. You will receive applications via email from Symplicity.
  3. Select your student employee. 
  4. Contact the CIL to let us know you've filled the position. We'll make sure your job posting is removed from Symplicity.
  5. Contact applicants who were not selected so they know to look for other opportunities.
  6. If you've hired a student who has never worked on campus before, complete the new hire form. If you've hired a student who has worked at Earlham before, fill out this spreadsheet and send it to HR.
  7. Train your student on using electronic time sheets, as well as any other skills needed for the position. If you would like help in conducting this training, contact the CIL or try using the tutorial videos in Lynda.com. These videos cover everything from social media marketing to customer service and more.

Be a mentor.

Student employees can fulfill a variety of roles on our campus. Our goal is to ensure that they are engaged in work that allows them to build transferrable skills, or skills that can translate into their future careers. We can best serve our students by helping them develop communication, decision-making, problem-solving, and analytical skills through their student jobs. If you would like assistance in identifying meaningful projects or tasks for your students, please contact the CIL.

Teach life skills.

Lynda.com is an excellent resource for supervisors looking to expand their student workers' skillsets. From Photoshop and Microsoft Office to public speaking and customer service, you can find a wide variety of online tutorials that may be useful in training your student employees. To access Lynda.com, simply sign in to theHeart and find the link under Information Services.

Hire Earlham students.

Located along the National Road and I-70, Richmond is a great place to visit if you're looking to recruit talent. And as an institution that is both globally and locally focused, Earlham College provides a rich environment for students and employers to engage each other in solving problems and moving the world forward.

If you are interested in hiring an Earlham  student part-time to work in your organization as part of the Federal Work-Study program, please contact Jana Schroeder at schroja@earlham.edu. 

Post jobs.

Our office uses an online opportunity-posting database called Symplicity. Employers who create an account on Symplicity may post positions, view the resumes of Earlham students and graduates who apply, and review applications submitted through the system. Go to Symplicity to create an employer account.

Please note that your posting must be approved before it will appear in the system. We prefer to post positions that:

  1. are developed in partnership with people and organizations with which Earlham has a relationship or link;
  2. include meaningful projects and transformative learning experiences for our students that also build capacity for our partners;
  3. align with the learning outcomes, academic interests, and Quaker values of Earlham College. 

About Student Employment

Where do I go if I have questions about student employment?

Who is eligible to work as a student employee?

Most students are eligible to work; however, students with no Work-Study or Work Award in their financial aid package must take “Non Award” positions and may work up to an average of 10 hours a week.  If you do not know your work status, contact the Financial Aid Office.

New student employees may not begin work for Earlham until they have been hired and have completed the necessary employment documents (see Forms) including I-9,W-4, WH-4, Confidentiality Statement and Direct Deposit. Students must know their Social Security number to complete the forms.  Identification that is original and unexpired is required for the I-9 form. Photocopied and scanned copies are not acceptable for identification.  

There are a variety of student employment opportunities at Earlham. Some jobs may require Work-Study status, but others are open to all students. Check the individual job postings in Symplicity for eligibility requirements.

What is Federal Work-Study? 

Students who are financially eligible may receive a Federal College Work-Study or another work program as part of their financial aid award. Work-Study benefits students by helping them to gain real-life work experience as they expand their career network and skills.

Work-Study jobs are not positions that allow time for homework or study. "Work-Study" is simply the name of the federal program that funds these positions for students.

The amount of a Work-Study allocation reflects an earnings cap and is not a guarantee that a student will receive the full amount of the allocation. To utilize Work-Study, recipients must secure a position and complete their tax information forms. These forms are available at the Student Payroll Office or the Human Resources Office in the basement of Carpenter Hall. Following being hired and completing their tax forms, students' supervisors must submit a completed student timesheet bi-weekly to the Student Payroll Office in Carpenter Hall basement. The timesheet should be signed by the student and supervisor.

If you have been awarded Work-Study, make sure you: 

  • Know your Work-Study amount and hours per week.
  • Complete tax forms in the Student Payroll Office in the basement of Carpenter Hall.
  • Use Symplicity to find on- and off-campus Work-Study positions.
  • Apply and interview for positions! Career Advisers in the CIL can help you prepare.

Student Employment Expectations

What are the expectations of a student employment job?

As in any job, student employees should be prepared to show up for work on time, dress appropriately and have good hygiene, and communicate with their supervisors if they will not be able to come to work. Other expectations should be discussed between the student employee and the supervisor.

Other things to know as a student employee: 

  • You will accrue no vacation, holiday or sick days.
  • If you get hurt on the job, complete the form in the Student Employee Toolkit on Moodle.

Where can I find the policies for student employees?

Workplace policies are outlined in the Student Employment Handbook for Employees and Supervisors. Students and employers are expected to be familiar with the policies and standards set out in the handbook. The Handbook is available on TheHeart, in Moodle – Student Employment in the Toolkits.

 Off-Campus Student Employment

Are all student employment positions on campus? 

A unique experience available to Earlham students is the ability to fulfill work-study awards at work sites off campus. A variety of community partners (often service oriented non-profit organizations) offer students opportunities to work at their sites and contribute to bettering the Richmond/Wayne County community. To find these opportunities, search for Student Employment jobs in Symplicity.

Is transportation available to and from off-campus student employment sites? 

The EVE (Earlham Volunteer Exchange) Shuttle provides transportation to and from off-campus work study sites at non-profit organizations. You can reserve your spot on a shuttle on the CIL Facebook page: just click the tab labeled "Reserve Shuttle" and fill in the dates and times you need to be picked up or dropped off. More information about the shuttle is available in the CIL. 

Hours and Pay

How many hours can students work?

For those students with Federal College Work Study or Work Award as a part of their financial aid package (sent in writing with the students’ acceptance letter), students are eligible, but not required, to work up to the limit of their financial aid award for work study.  If you have questions about this or your work study award, contact Financial Aid.  Non Award students may work up to an average of 10 hours a week during the academic terms.

How do student employees get paid? 

The pay rate for hourly pay positions is $7.25 an hour. Student employees are paid bi-weekly.

In order to be paid, employers must let the CIL know the student employee has been hired.  First-time Earlham College employees must submit the required forms and have the required original, unexpired identification. Employees’ time worked must be recorded and submitted to their supervisor for approval by the end of the pay period.

When can I start? 

Students who have received a work-award may begin working on the first day of class each semester. Students cannot begin work prior to the first day of class.

International Students and Student Employment

How many hours can international students work?

The Federal Government prohibits international students from working over 20 hours in a week during academic semesters (students may work up to 40 hours over Winter Break and Summer Break).

Earlham College needs students to work no more than an average of 10 hours a week during the academic terms regardless of the Federal law.

What forms do international students need to complete in order to work?

International students who receive their first student employment job at Earlham must complete the following:

  • I-9 (Complete when you come to campus in the Human Resources office in the basement of Carpenter Hall.)
  • I-20 (copy)
  • I-94 (Go to https://i94.cbp.dhs.gov/I94/request.html to print this document.)
  • Glacier paperwork, (Go to https://www.online-tax.net to print this document.)
  • W-4
  • WH-4 State
  • Confidentiality Statement
  • Direct Deposit

You must apply for a Social Security Card to complete the hiring process. You may begin to fill out these documents even if you do not have a Social Security Number yet.

How do you apply for a Social Security Number?

International students must apply for a Social Security Number. Complete the following steps: 

  1. Complete the Employment Verification Letter from IPO and take it to the Social Security Administration Office along with the other documents IPO tells you to bring to the Social Security Administration Office.
  2. Apply for a Social Security card.
  3. Get a receipt from the Social Security Administration Office for your application, and bring the receipt to Student Payroll (basement of Carpenter) to put with your employment documents.
  4. You will receive your Social Security card in 1-2 weeks. When it arrives, take it to Student Payroll to add the number to your employment documents.
  5. Update your Glacier paperwork online with your new Social Security Number. 
    • Print out the updated Glacier information and give to Debbie Maples.
    • Print out the updated Glacier information and give to Student Payroll hiring documents.
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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions