|
|||
 |
|||
|
|
< < Previous | TOC | Next > > Section II. Event Planning
The Basics Earlham’s approach to events is a decentralized approach, which encourages initiative to come from many areas on campus. Whether an event is a closed Earlham event, one in which the campus is the primary audience or one in which the public is invited, the success of the event is dependent upon the sponsor following the guidelines set forth in this manual. The Coordinator of Events is the campuses available resource for advice on event planning and programming. The Coordinator of Events holds workshops on event planning and programming, and usher training which will aid sponsors of Earlham events making sure all policies and procedures for campus events are followed. Below are the basics a sponsor is responsible for when planning an event on the Earlham College campus. (Detailed information for each of these basic fundamentals is available in Sections IV. and V. of this manual.) The sponsor is responsible for all aspects of reserving and the scheduling of an event including, but not limited to: sufficient funding, contract negotiations, date reservation, room reservation, media /tech needs, catering, marketing, housekeeping, security, audience services, back stage needs, maintenance and bookstore arrangements. The Sponsor is responsible for the coordination of all publicity of an event including, but not limited to: newsletter, press release, posters, programs, etc.
The sponsor is responsible for all aspects of an event from set-up to strike. The sponsor must be present for all pre-sets, load-ins, rehearsals, and performances for an event and must be the last one to leave after strike. Sponsors are to make sure the space is left as it was found, all lights are turned off and doors are closed.
The sponsor is responsible for all front of the house needs including house manager, ushers, audience services, back stage manager and back stage crew, and knowledge of emergency procedures.
|
|
|
|||
|
Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |