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Location Reservation Request Form

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Location Reservation Request Form

What is the purpose of this form?
Other Help Topics...

Please Note:

  • Use "tab" to move between fields within the form. Pressing the "Return" (or Enter) key on your keyboard will attempt to submit the form (even if it is incomplete).
  • Fields with an asterisk ( * ) are required for the form to submit correctly.
  • Information submitted via the form is sent on to the appropriate offices upon location approval. You, as sponsor, are responsible for contacting these offices prior to the event regarding specific services, etc.
  • If you have questions, use the links within the form or call ext. 1587 for a Reservationist at Runyan Desk.

Learn about Specific Setup instructions.
No Specific Setup

Event and Contact Information: (I need help with this section...)
Event Sponsor (Organization and Individual)
*
* Are you:
 
Department or Organization
*
Phone
*
E-mail
*
Campus Drawer (Enter N/A if not applicable)
*
Provide a title for your event
*
Date & Time:
*
 
Repeating Event?
Please specify all repeating dates :
(i.e. Mon 1/26/09, Mon 2/02/09, Mon 2/09/09 ...)
Location Requested
*
Estimated Audience Size
*
Reserve Location From
* to
Event Set-up/Load-in Day/Time
Event Tear-down Day/Time
 
Housekeeping Information: (I need help with this section...)
Maintenance Only
 
Specific Setup Location (Hall, Stage, Alcove, etc.)
(Enter N/A if not applicable)
*
Room Set by Day/Time
Number of Tables
Type of Table
Number of Chairs Needed (1 to 150)
More than 150 requires that you contact
Maintenance 2 weeks in advance
(Enter N/A if not applicable)
*
Tear-down Day/Time
(When you will be finished)
Special Cleaning Needs
 
Food Service Information: (I need help with this section...)
Will Food Services Staff be needed during your event?
yes no
Will you require Food Services support prior to or following the event?
yes no
Set by Day/Time

To schedule Food Services you will need to contact Sodexo via phone (ext. 1329).
Note:
Sodexo has an exclusive contract with Earlham College. No food may be purchased from off-campus vendors for on-campus events without prior permission.


 
Audio/ Visual Information: (I need help with this section...)
Will ITAM Technical Staff be needed during your event?
yes no
Will you require ITAM services/support at all?(setup, etc.)
yes no
Requested Technical Check Day/Time
Equipment Needed —  

To schedule ITAM services or equipment you will need to contact Barbara Miller via phone during office hours (ext. 1314) or by E-mail.
Note:
ITAM allows you to reserve audio or video taping equipment, sound systems, projection systems, TV/VCR, and other equipment. They will work with your specific request to find a solution using the equipment and services available.
Security Information: (I need help with this section...)
Security Officers Required?
* yes no
Building Open Day/Time
*
Building Locked Day/Time
*
Special Parking Needs —  

Please contact Campus Safety and Security (ext. 1400).


In the event of cancellation, you must contact the Reservationist at ext. 1587.



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This page last updated: August 19, 2008