Before You Arrive


Important Information to Plan Your Arrival


Since all classes vary in content and instruction, the text and/or materials required will also vary. Prices for text/materials range from $10 to $120. You will be able to purchase your texts in the Earlham College Bookstore on the day of registration.

Campus Safety and Security

The Earlham College Campus Safety and Security Office is set up to help ensure the health and safety of the community. The office is located in Earlham Hall and is open 8 a.m. - 4 p.m. during the week. There are security officers on duty 24 hours a day every day of the year. The Summer Conference Office, the Campus Safety and Security Office, and the Maintenance Department have worked together to establish systems and procedures to ensure the protection of Earlham summer participants.

Each residential unit has strategically located fire alarms and smoke detectors. Fire and tornado emergency procedures are posted by all telephones and in public areas.

Emergency Telephone Numbers

In case of an emergency in which a family needs to communicate with a participant, please call one of the following numbers:

  • Explore-A-College Program Office: (765) 983-1330 or (765) 983-1462 from 8:30 a.m. - 3 p.m.
  • Director's cell phone: (765) 914-1783, 24 hours a day
  • Runyan Center Desk: (765) 983-1580, 24 hours a day
  • Campus Safety and Security: (765) 983-1400, 24 hours a day

Extra Expenses

Participants are responsible for paying for personal off-campus activities, extra food and snacks (pizza, ice cream, etc.), group photograph, and bookstore purchases (souvenirs, supplies, etc.) 

Food Service

All participants eat in a central dining room in Earlham Hall. The College food service provides a wide selection of food, including vegetarian, vegan, and gluten free options. Please make sure the Director knows if the participant has special dietary need. Proper attire and footwear must be worn in the dining hall at all times.

Health Services

Please make sure to complete and turn in the Emergency Information Form. One copy is kept in the residential hall and another with the Director at all times.

A nurse is on call at all times. Health issues and concerns should be brought to the attention of the Director and Student Program Assistant immediately. Many of the student staff have recent First Aid training. In addition, trained campus security officers are on call 24 hours a day. Reid Hospital, a large regional hospital, is located three miles from the Earlham campus.


Explore-A-College Program participants will be housed in a regular residential dormitory. Female and male participants are housed on separate halls. There are shared bathrooms on each hall. Current Earlham students serve as dorm counselors.
Most rooms are double occupancy; a very few are triple or suite. Each student has access to a single bed, a dresser, a desk, and a bookcase. There is an overhead room light, but no desk lamp.

Remember, this is a "bare" dorm room. A blanket and a pillow will be provided to each participant. Students must bring sheets for a single bed (some of the beds are extra long), towels, and washcloth (see packing list). Students are charged for any damages to the room or its contents that occur during their stay.


Each participant will be issued a dorm room key that unlocks the main dorm door and the individual dorm room.  A $40 replacement fee will be charged to any student who loses a room key. 

Laundry Facilities

Participants may use the washers and dryers located in the residence hall. Bring laundry detergent and coins.

Packing List

Earlham College has a casual environment.The weather in June and July can vary from cool to hot summer weather.

  • Clothing: Shorts, pants, and t-shirts are acceptable for nearly everything. Bring at least one pair of long pants, a long sleeve shirt, long socks, and tennis shoes for certain activities (community service, bowling, etc.). Jacket and/or sweatshirt.
  • Personal items: Personal medications. Towel, washcloth, soap, shampoo, toothpaste, toothbrush, etc. Sheet set, pillow, pillowcase, and blanket for a single bed. (Note: Some of the beds are extra long.) Laundry detergent and laundry bag. Alarm clock. Cell phone or some way to communicate with your family. Sunscreen.
  • Study items: Notebooks, pens, pencils and other study aids.

In the dorm room, each student has access to a single bed, a dresser, a desk, and a bookcase. There is an overhead room light, but no desk lamp. Remember, this is a “bare” dorm room. Bring essentials that will make you feel at home.
In addition, consider bringing: 

  • Bedspread and extra blanket
  • Desk lamp
  • Hangers
  • Insect repellent and insect bite medication
  • Personal sports equipment
  • Sandals and/or flip-flops
  • Swimsuit
  • Umbrella
  • Wastebasket (small) and bags

Note: Several computer labs are available on campus. It is not necessary to bring your personal computer. If you decide to bring your computer, you are asked to use it only for class work. You are responsible for the safekeeping of your computer and/or other electronic devices.

Earlham is not responsible for the loss of or damage to personal items.

Postal Services

The College has complete postal facilities located in Runyan Center where letters and packages may be sent and received. Letters or packages mailed to participants should be addressed as follows:

"Participant's Name"
c/o Susan Hillmann de Castañeda
Earlham Explore-A-College Program
801 National Road West
Richmond, IN 47374-4095

Telephone Service

Participants may make long distance telephone calls by using personal cell phone. Students may bring personal cell phones but must turn them off during class.

Time and Weather

Richmond observes Eastern Daylight time - we are on the same time as New York City.

Indiana weather ranges from hot and humid to chilly and rainy. Check the long-range forecast for eastern Indiana in order to have a better idea of what to pack.

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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions