| Administrative
Policies — Section 7
LEAVES
AND SABBATICALS
1.
Sabbatical Leaves for Teaching Faculty and Librarians
Teaching
faculty members and librarians are normally eligible for sabbatical
each seven years. A sabbatical leave is normally for an academic
year with half pay or one semester with full pay. Untenured
teaching faculty will be eligible to apply for sabbatical leave
subject to existing guidelines after three years of continuous
full-time teaching at Earlham if, before accepting a position
at the College, they occupied full-time teaching positions
in other colleges or universities for four or more years during
which they did not take a sabbatical leave in the four years
preceding appointment to the Earlham faculty. Approval of sabbatical
leaves is made by the Academic Dean.
2.
Professional Development Leaves for Administrative Faculty
Administrative
faculty members may request a paid Professional Development
Leave of up to 6 contiguous weeks for the acquisition or refreshment
of skills that the faculty member and supervisor agree are
critical to maintaining knowledge and skills in the faculty
member’s field, and critical to the department or division.
The leave shall be taken at a time that the supervisor determines
will not place an undue burden on the department or division.
While it may be preferable that the faculty member not take
vacation days contiguous to the professional development leave,
the final determination shall be made by the supervisor. Administrative
faculty members shall be eligible for such a leave after five
years’ employment with the College. Leaves may be taken
no more often than every five years after the first leave.
3.
Leaves of Absence
To
these the College makes no financial contribution from its
regular budget; i.e., funds must be obtained from special funds
available to the College or from outside sources available
to the faculty member. Each such leave is an ad hoc arrangement
between the individual faculty member and the College, approved
by the President or Academic Dean. Faculty members may be allowed
a period of unpaid leave under the provisions of the Family
and Medical Leave Act.
4.
Maternity Leave
Full-time
female faculty members shall be eligible for up to six (6)
weeks of paid maternity leave after they have completed one
(1) calendar year of full time service. Paid leave is provided
only during periods when the faculty member normally would
be scheduled to work.
If,
due medical complications, the faculty member is unable to
return to work after the six-week paid leave, then the Sick
Leave Policy shall apply. If, again for medical reasons, the
faculty member is unable to return to work for one hundred
and eighty (180) calendar days after the start of the paid
maternity leave, then the Long Term Disability Policy shall
apply.
The
faculty member without medical complications may be allowed
a period of unpaid leave directly following the six weeks
of paid maternity leave, under the provisions of the Family
and Medical Leave Act.
Please see “Other
Provisions Concerning Leaves” for more important
information about this paid leave.
5. Adoption Leaves – Primary Caregiver
Upon the completion of one (1) calendar year
of full time service, full time faculty members will be eligible
for up to six (6)
weeks of paid parental leave, for adoption of a dependent child.
This six-week leave is provided only to the employee serving
as the primary caregiver for the adopted child. Paid leave is
provided only during the periods when the faculty member normally
would be scheduled to work.
The faculty member may be allowed a period of unpaid leave
directly following the six weeks of paid adoption leave,
under the provisions of the Family
and Medical Leave Act.
Please see “Other
Provisions Concerning Leaves” for more important
information about this paid leave.
6. Birth or Adoption Leaves – Secondary Caregiver
Upon the completion of one (1) calendar year of full time service,
full time faculty members will be eligible for up to five (5)
days of paid parental leave, for adoption or birth of a dependent
child. This one-week leave is provided only to the employee serving
as the dependent child’s secondary caregiver. Paid
leave is provided only during the periods when the faculty
member normally
would be scheduled to work. Adoptive parents both working at
Earlham may propose modifications to the primary and secondary
caregiver leave time outlined above. Proposals must be submitted
to the Provost’s office and are subject to the approval
of the direct supervisors.
It is required that the faculty member work for at least
two (2) calendar months after completion of the paid secondary caregiver
leave. Please see the “Family Leave” section for
other information about this paid leave.
The faculty member may be allowed a period of unpaid leave
directly following the one week of paid adoption leave, under the provisions of the Family
and Medical Leave Act.
7. Sick Leaves
In
cases of serious illness, faculty members may receive full
pay for up to six months, after which the faculty member comes
under the provisions of the Long Term Disability Benefit Policy.
In cases other than those that fall under the Family and Medical
Leave Act, and where the faculty member is experiencing frequent
and recurring absences due to illness, the College may require
appropriate documentation and shall determine whether such
absences shall be paid or unpaid. The supervisor shall determine
when the number of absence warrants such action.
8.
Family Leave
Upon
the completion of one (1) calendar year of full-time service,
full-time faculty members will be eligible for up to five (5)
days of paid family leave with the written approval of the
Provost or the Vice President for Financial Affairs. Paid leave
is available only during periods when the faculty member normally
would be scheduled to work. Paid family leave is limited to
the following events within the faculty member’s immediate
family: serious accident or illness,
and death. No more than five (5) days of paid leave may be
taken within two fiscal years. It is required that the faculty
member work for at least two (2) calendar months after completion
of the family leave.
Additional,
unpaid family leave will be governed by the provisions of the
Family and medical Leave Act described at the end of this section.
9.
Other Provisions Concerning Leaves
Since
continuity of administration and teaching are important to
the College, it is expected that individuals will have engaged
in full-time teaching or administration for at least three
years between leaves.
Faculty
members who have been on a paid leave are obligated to teach/administer
full-time at Earlham for at least one academic/fiscal year
following the leave.
No
more than ten percent of the faculty should be granted leaves
in any one term.
Earlham
does not provide fringe benefits to faculty members on unpaid
leaves, although the faculty member may, at their own expense,
pay in advance for such benefits. Time on unpaid leave shall
not count for the accumulation of service time toward fringe
benefit eligibility. Teaching faculty members eligible for
tenure may request an extension of their contract renewal and/or
tenure decision if paid/unpaid leaves result in not teaching
for one or more academic terms.
It
is understood that when possible no additional funds will be
expended for personnel as a result of the College’s policy
on leaves and sabbaticals.
If an administrative faculty member is called for testimony
in a trial, they may choose to take vacation time for this purpose or
to apply for unpaid leave for the period involved. The application for
unpaid leave should made to the supervisor. Approval of the leave is
determined by the supervisor, in consultation with the Provost. If the
employee chooses not to use vacation time for this purpose, it is considered
an unpaid leave.
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