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Benefits — Section 1 PAYROLL AND COMPENSATION 1. Teaching and Administrative Faculty are paid on the last business day of each month. Staff employees are paid every other week on Friday. In the event that the normal payday is a holiday, then an alternative payday will be announced in advance. 2. No contract or offer of employment is valid until approved in advance in writing by the Provost, the Vice President for Financial Affairs, the Dean of ESR or the Assistant Vice President for Business Operations. 3. By federal law, no employee may begin work or be paid until his/her employment status and employment eligibility has been certified by the Business Office. In order to receive a paycheck, the faculty member must return a signed contract to the President’s Office. Staff employees must submit a properly filled out timeslip signed by their supervisor. 4. The College fiscal year begins on July 1 and ends on June 30. For full-time faculty, salaries are paid in twelve equal monthly installments beginning with the last business day of July. A teaching faculty member who resigns prior to the start of classes and who has been paid for July and August will reimburse the college for the gross amount paid. 5. Each faculty member’s contract stipulates title, gross salary, length of contract and a summary of major benefits provided. A staff wage letter notifies staff of their new wage rates for the next fiscal year. Eligibility for benefits ceases on the last calendar day of the period covered by the contract or employment period. 6. For staff employees, the new wage rate takes effect on the first payday in the new fiscal year, i.e. the first payday in July. For faculty, the new salary takes effect on the date stated as the first paydate in the contract. 7. Paychecks may be picked up in person in the Accounting Office, mailed to an on-campus mailbox, mailed to a home address or deposited electronically in the employee’s bank account. Checks mailed to home addresses may not arrive by the actual paydate, i.e. the last business day of the month for faculty and Friday paydays for staff employees. Employee Benefits Earlham provides a number of employee benefits programs in addition to wages and salary. A comprehensive list of these benefits is contained in the table of contents. Explanations of each benefit and eligibility requirements follow this section. Some benefits are provided with no employee contribution; others may require an employee contribution. Benefits may or may not be made available for individuals whose positions exist because of outside funding sources such as, but not limited to, agencies, grants, gifts and departmental or office revenue. De minimus benefits, such as bookstore discounts and library privileges, are provided. Other benefits, such as various insurance plans, retirement and tuition remission, are limited by the resources available to those spending units. Earlham will provide all benefit plans to those eligible employees who change from less than full-time status to full-time status. Years of service prior to such a change in status will not be considered in determining the level or beginning date of full-time benefits received by the employee (e.g. vacation time, retirement eligibility and tuition remission eligibility). Those employees changing their employment status from full-time status to less than full-time status will immediately be eligible for only those benefits available to them in their new status. Participants in the health and life insurance plans have the right to convert their group coverage to individual policies upon request. Separate booklets with detailed information are available from the Business Office on group health and life insurance, long-term disability insurance, and the pension plan. |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |