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Benefits — Section 13 VACATIONS (ADMINISTRATIVE FACULTY) Full-time (12 month contract) administrative faculty members are entitled to 22 days of vacation in each of the first ten fiscal years of full-time employment. After ten consecutive full-time years of employment, an administrative faculty member is entitled to 27 days of vacation. Those administrative faculty members on less than 12-paid month contracts or those who come in the middle of a contract year will receive vacation on a prorated basis. Normally, vacation days can be taken only as whole days, never by the hour. Occasionally, half-days of vacation may be requested in writing and granted by the supervisor due to special circumstances. Vacation days must be used prior to June 30, the end of the fiscal year. Unused vacation days may not be carried over to the next fiscal year. There are no exceptions to this policy. It is the responsibility of the administrative faculty member to notify the supervisor in writing of vacation days planned and taken. Each supervisor should keep a record of vacation days for each administrative faculty member reporting to the supervisor. Administrative faculty members should seek the approval of the supervisor in advance for the scheduling of vacation days in order to allow coverage of work during peak times and to allow planning for coverage of one’s responsibilities during absences. Vacation days must be used to take time off during academic breaks. Academic breaks are not holidays for administrative faculty. If an administrative faculty member leaves his or her position at Earlham during a fiscal year, he/she is entitled to that portion of annual vacation days represented by the fraction of the year worked. For example, if an administrative faculty member in his fourth year leaves Earlham after having work six months, then the amount of vacation days would be 11 days. These vacation days may be taken either in paid days off or in equivalent amount of salary paid for those days, subject to the agreement of both the faculty member and the supervisor. The supervisor’s decision is determinative if the supervisor and the faculty cannot agree. Administrative faculty members are allowed to do consulting for pay outside Earlham or for other Earlham units, e.g. Wilderness, on days taken as vacation days. If vacation days are not available or the faculty members wishes not to use them for this purpose, then the faculty member may request in writing an unpaid leave of absence for those days that are paid by outside organizations. Exceptions to this policy must be requested in writing and approved in writing by the supervisor and either the President or the Provost. Administrative faculty members taking days off to interview for other positions must take such days as paid vacation days or as unpaid days of an unpaid leave of absence. Exceptions to this policy must be requested in writing and approved in writing by the supervisor and either the President or the Provost. |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |