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Job Performance Evaluations Immediate supervisors are encouraged to schedule periodic informal sessions to discuss job performance with their staff and to annually conduct a formal job performance evaluation with each staff employee. Marginal work performance and unsatisfactory employee conduct should be discussed in a constructive manner as necessary throughout the year, and as part of the annual, formal performance evaluation. The formal, annual evaluation will normally take place in February or March each year. Formal evaluations may take place more frequently if desired by either the staff employee or the super-visor. The annual job performance evaluation consists of a written evaluation of the employee by the supervisor and a follow-up face-to-face discussion between the employee and the supervisor. This written evaluation is to be signed by the supervisor and the employee to ensure that the employee is aware of its content and that a follow-up meeting does take place. Signing the evaluation does not imply that the employee agrees with its content. Should an employee wish to state disagreement with a supervisor's evaluation, he/she may do so in writing to the Assistant Vice President for Business Operations. This statement will be included along with the supervisor’s evaluation in the employee's Human Resources file. These informal and formal review sessions should help employees to improve their job skills and performance over time. Job performance evaluations will form part of the basis for future wage rate adjustments, promotion considerations, and other possible position changes. If there is a performance area that is deficient, supervisors are encouraged to seek improvement first through a verbal discussion or warning. The verbal discussion or warning should specifically address the performance item or behavior that needs improvement. Supervisors may wish to keep notes on topics covered and the date of the discussion. If an employee’s performance does not improve following the verbal discussion and/or verbal warning, supervisors may initiate disciplinary action. See the Disciplinary Action section of the Handbook. |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |