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Compensatory Time/Overtime From time to time it may be necessary for a supervisor to alter a normal weekly work schedule to accommodate some unusual need of the College. This will be done in consultation with the employee. The employee will be compensated for such time in one of two ways: (1) compensatory time or (2) overtime pay. Compensatory time is an equal amount of time given as time off to replace any hours the employee may have worked beyond the normal work schedule. For example, if an employee works two (2) extra hours on Monday, compensation may be given by allowing him/her to work two (2) hours less than normal on Friday. Another example, an employee may be given eight (8) hours off on Thursday in anticipation of working eight (8) hours on Saturday. By federal law, the use of compensatory time is limited to use within the same workweek. "Extra" hours worked cannot be carried into the next week and cannot be accumulated for future use. Additional information about compensatory time is accessible on the Department of Labor Web site: www.dol.gov. When compensatory time cannot be worked out or when the supervisor thinks that extra hours are necessary to accomplish a task, federal law requires overtime wages are paid. Overtime is paid for hours worked that exceed (40) hours of actual time on the job during a pay week. To determine eligibility during a specific week, an employee should add up his/her total hours and subtract any time taken as sick, vacation, or personal time (paid holidays count as time worked). If the total is in excess of forty (40) hours, he/she will be paid at the rate of time and a half for those hours above forty (40). The remaining time, that is the sick, vacation, or personal time, while not part of the overtime calculation, is paid as straight time at an employee/s regular hourly wage rate. Supervisors should check with the Assistant Vice President for Business Operations to verify that funds are budgeted and available for overtime pay before scheduling an employee to work extra hours. |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |