Part I — Earlham Benefits

Section 10
Paid Holidays

Full-time employees will be paid for holidays that fall during their normal employment period. Part-time employees will receive holiday pay for the number of hours normally worked if they are scheduled to work during the period in which the holiday occurs. Staff employees on approved vacation, personal time, and/or sick time will be compensated for holidays falling during such periods of absence.

If a holiday falls on a day when classes are in session, some offices and/or departments will need to remain open; and therefore, some staff employees will be required to work. The need for an office or area to remain open will be determined by the President, the Provost and/or the Vice President for Financial Affairs. The respective department head, supervisor or convener will determine which staff employees will be required to work. In this event, staff employees who work on the holiday will receive an equivalent amount of personal time for hours worked, up to the amount of holiday time normally given (see next paragraph for calculation of holiday time). Such personal time will be in addition to the personal time given annually to each employee and must be used by the last day of the last pay period in June of a given year or be forfeited. Administrative faculty who work on the holiday will receive an equivalent amount of vacation time for hours worked.

For employees with work schedules that vary from the normal five (5) day work week with a consistent number of hours per day, hours paid for a given holiday are calculated by dividing an employee's budgeted hours per week by five (5). For example, an employee working 8 hours per day for 4 days per week would receive 6.4 hours of holiday pay for a given holiday (i.e. 32 divided by 5 = 6.4).

The following days are considered to be paid holidays:

New Year's Day
Martin Luther King Jr. Day**
Memorial Day*
Fourth of July*
Labor Day**
Thanksgiving Day and the Friday following
Christmas Day and the workday before or after (to be determined annually by the
Assistant Vice President for Business Operations)

*Not a paid holiday for employees in academic year positions.
**Classes normally in session.

In the event that one of the above holidays falls on a Saturday or Sunday, the Assistant Vice President for Business Operations will determine what workday Earlham will observe as the paid holiday in question. The key factor in making this decision will be the impact upon Earlham's operations in closing on a particular workday. In such instances, the workday selected may not necessarily correspond to the day other companies or organizations select nor will it always be possible to select the workday preferred by individual employees. Supervisors may not grant an alternate workday as the paid holiday.

Earlham does not recognize all state, federal and religious holidays as paid holidays. Employees who wish to use vacation days or unpaid days in order to observe unrecognized holidays must receive written permission from their supervisor. The timeslip should have a vacation entry.

The following offices are considered essential and will remain open on holidays as listed:

Earlham College · 801 National Road West · Richmond, Indiana 47374-4095
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This page last updated: May 2, 2005