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Part I — Earlham Benefits Section 15 A full-time staff employee, if absent due to illness or injury, will be compensated for such absences up to the amount of sick time accumu-lated. This time can be applied only to periods when an employee would normally be scheduled to work. In the event of illness or injury, it is the employee's respon-sibility to notify his/her supervisor within the first hour of the employee's regular work schedule that he/she will be unable to report to work on a given day. Absence without notice is considered just cause for disciplinary action and/or termination of employment. A physician's statement documenting an employee's illness or injury may be required by a supervisor, or by the Assistant Vice President for Business Operations, from an employee who has a pattern of frequent absences. A physician's statement certifying an employee's ability to return to work at his/her full duties may be required. Sick time is not accrued during a staff employee's first six (6) months, but is subsequently accrued at the rate of .0465 hours per hour worked thereafter, up to a maximum of 240 hours. Sick time is not accrued during periods in which sick time is being used. The accrual rate will be applied to regular hours worked, as well as, hours paid for holiday time, vacation time, and personal time. As of the last day of the last pay period in June
of a given year, employees with 240 hours of accumulated sick time
who
have used little or no sick time
(including any approved use of sick time) during the fiscal year will be
granted extra vacation time in the following year as noted
below:
An employee must notify his/her supervisor promptly in the case of any illness or injury which will likely extend his/her time away from work beyond five (5) working days; prior to returning to work, the employee must submit a written statement from his/her physician to the Business Office certifying the employee's ability to return to work and to perform his/her full duties. After an employee has been employed full time by Earlham for one (1) year, sick time may be used for "approved" reasons other than personal illness or injury, assuming that sick time has been accumulated and that the employee's supervisor gives his/her approval. "Approved" reasons include: death of a close relative, serious illness or injury in the immediate family (i.e. parent, spouse or dependent child), real estate closings, and urgent medical or dental appointments that can not be scheduled outside the normal work week schedule. The use of “approved” sick time for bereavement is usually limited to three working days. The use of sick time for "approved" reasons in excess of twenty-four (24) hours in a given year or for any reason not listed above must be approved by the Assistant Vice President for Business Operations prior to its use. Such time is to be recorded on the "Record of Hours Worked" time slip as "A" (i.e. approved use of sick time) with a brief accompanying explanation. Periods of longer illness or injury may be covered under a combina-tion of intermediate-term and/or long-term disability benefits for eligible employees; see Intermediate-term Disability (16) and/or Long-term Disability (3) sections. Supervisors are expected to keep the Business Office informed of such situations. Upon retirement or termination of employment, there will be no cash payment for accumulated sick time hours. |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |