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Travel Documents

Passport

A passport is a government's (or other competent authority’s) permit to leave and re-enter the country of issuance.  You must have a valid passport to obtain a visa for the United States, and you must maintain a valid passport throughout your entire stay in the United States.

Certificate of Eligibility (I-20 or DS-2019)

This is proof that you are entering the U.S. as a student or exchange visitor.  Please keep this with your passport.  You are required to keep all original copies of form I-20/DS-2019 throughout your stay as an F-1 student or J-1 exchange visitor, longer if you exit and return to the U.S. in any capacity other than as a tourist.

Applying for an F-1 or J-1 visa

Applicants for non-immigrant visas usually apply in person at the U.S. embassy or consulate in their country of permanent residence. Although visa applicants may apply at any U.S. consular office, it may be more difficult to qualify for the visa outside the country of permanent residence.

Each US embassy and consulate has specific instructions for scheduling an appointment. Waiting times for an appointment can be lengthy (up to several weeks or longer) especially during the busy summer months, so please schedule your appointment as soon as possible after receiving your visa documents.

Information about U.S. visa application procedures and requirements may be obtained through the U.S. State Department Visa Services website at www.travel.state.gov

Required Documentation

• Certificate of Eligibility
  • For the "F" applicant, a Form I-20 from Earlham.
  • For the "J” applicant a Form DS-2019 from Earlham.
• Application Form DS-156 and DS-158. Some applicants will also be required to complete and sign Form DS-157. Visa application forms are available at all U.S. consular offices and on the Visa Services website under Visa Application Forms.
• A passport valid for at least six months
• One (1) 2x2 photograph
• Proof of payment of the SEVIS I-901 fee (see below) and any other related visa application fee.

Visa applicants should also be prepared to provide the following:

• Transcripts and diplomas from previously attended institutions
• Scores from standardized tests required by the institution (TOEFL, SAT)
• Evidence of sufficient funds to meet educational expenses.

Before submitting an application for a U.S. visa, we encourage you to view the website “10 Points to Remember When Applying for a Non-immigrant Visa”.

The SEVIS I-901 Fee

Persons wishing to enter the U.S. as a student or exchange visitor must pay a fee prior to their visa application appointment ($200 for F-1, $180 for J-1). The fee is nonrefundable, regardless of whether the visa is issued. This fee is your responsibility; Earlham does not pay this fee on your behalf.

There are several options available for paying the SEVIS I-901 fee including online payment using a credit card, payment by check or money order in U.S. dollars, or payment at a participating Western Union office in local currency. If none of these options is readily available to you, please contact IPO. Detailed information on paying the SEVIS I-901 fee can be found at www.ice.gov/sevis/i901/.

I-94 - (Arrival and Departure Record)

The I-94 is given to you at the airport when you arrive in the U.S. and shows that you have been legally admitted.  It is often stapled to your passport and contains an eleven digit Admission Number.  DO NOT LOSE THIS FORM.  If you need to apply for an extension or change of status, practical training or other regulatory changes, you must submit your I-94 to the Bureau of Immigration and Customs Enforcement.

When you enter the U.S., the ICE representative should write F-1 D/S or J-1 D/S and your date of entry on the I-94 document.  The D/S written on your I-94 means "duration of status.”  This indicates that you are allowed to remain in the United States as long as you maintain your F-1 or J-1 student status.  The admission number on your I-94 will be entered on your I-20 or DS-2019. If the officer writes anything other than F-1 D/S or J-1 D/S on your I-94 document, please see a member of the IPO staff as soon as possible.

It is a good idea to keep all of your documentation together in a centralized and safe place.  This location should be a place where you can access your documents at all times.