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Current Openings

Administrative Assistant II — Center for Career and Community Engagement

July 20, 2017

Description

Earlham College is accepting applications for the position of Administrative Assistant II in the Center for Career and Community Engagement. This is a full-time, 12-month staff position includes benefits. The starting pay level is $11.71 per hour, with an increase to $11.86 per hour upon successful completion of 90-day introductory period.

This position provides secretarial and administrative support for the offices of Community Engagement and Career Education within the Center for Career and Community Engagement (CCE). The position requires comfort and confidence in using personal computers, Banner (the student record system), and willingness to learn new programs and support their use, including web-based applications.

Candidate must be able to effectively work with the public and be very familiar with other campus departments and services. Additionally, the position requires the successful candidate be able to communicate complex information clearly to members of the campus community and beyond. This position reports to the Operations Manager in the CCE and works closely with the Center Directors and staff in the offices of Career Education and Community Engagement.

Primary Duties & Responsibilities

  • Provides overall administrative support for the offices of Career Education and Community Engagement.
  • Provide administrative and logistical support for assigned faculty including scheduling meetings and appointments, coordinating travel arrangements, managing projects, and other support functions.
  • Serve as the first point-of-contact for visitors to the CCE and provide positive interactions and assistance to students, staff, faculty and employer visitors.
  • Manage the day-to-day operations of the Community Engagement shuttle.
  • Assist with all on-campus marketing and promotion efforts for the Center.
  • Assist with supervision of student workers in the Center.
  • Data entry using various technology platforms used by the Center.
  • Coordinate production and distribution of Center publications, materials, letters and emails.
  • Coordinate arrangements for events and meetings sponsored by assigned offices, including travel, room reservations, RSVP’s, hospitality and set-up.
  • Process, monitor, track and report expenses as requested.
  • Maintain files, records and other forms of data for supporting offices.
  • Occasionally drive Earlham vehicles to complete local errands and duties.
  • Take minutes as requested at programmatic meetings.
  • Maintain professional appearance of the Center.
  • Carry out other duties and special projects as assigned.

Experience & Qualifications

  • An associate's degree or college-level work is required; a bachelor’s degree is preferred.
  • Background and familiarity with web-based technology, social media and database management.
  • Familiarity and interest in working closely with college-age student populations.
  • Ability to thrive in a diverse, collaborative work environment.
  • Excellent oral and written communication skills.
  • Ability to prioritize and manage short-term, long-term and recurring projects and duties, and to handle multiple assignments coming from different people simultaneously.
  • Excellent problem-solving ability and good interpersonal skills.
  • General secretarial experience.

Application Instructions

Please send a letter of application addressing the responsibilities of the position and qualifications of the applicant; resume; and the name, position title, email address and phone number of three professional references in a single PDF or MS Word file to:

Human Resources Office
Earlham College
801 National Road West
Richmond, IN 47374-4095

Email: leama@earlham.edu
Phone:  765-983-1393

The review of applications will begin immediately and continue until the position is filled.

Application Form for Hourly Staff Positions


Earlham College continues to build a community that reflects the gender and racial diversity of the society at large, and, therefore, we are particularly interested in inviting and encouraging applications from African Americans, other ethnic minorities, and women. Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham College is an Equal Opportunity Employer. Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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