Business Office —
Director of Human Resources

Posted: July 2009

Earlham College invites applications for the full-time, 12-month administrative faculty position of Director of Human Resources.

Responsibilities

The Director of Human Resources manages the human resources function, payroll and benefits administration for Earlham College and Earlham School of Religion employees (numbering approximately 350). The Director will also provide: hiring processes for non-teaching vacancies, guidance for employee relations concerns, and supervisor training and development. This position reports to the Vice President for Financial Affairs, works with the Provost, and is supported by the Payroll Clerk and the Business Office Administrative Assistant.

Primary Duties

  • Compensation Administration

    • Benefits administration: implement monthly benefits education programs; coordinate communication with payroll; assist with enrollment and termination processes; serve as primary contact for employees and vendors/benefits providers regarding benefit programs, including worker's compensation and tuition benefit programs; maintain compliance with federal and state employment laws including HIPAA; maintain applicable data entry and reporting processes.
    • Payroll administration: supervise Payroll Clerk; maintain compliance with federal and state employment laws; initiate pay orders for newly hired hourly staff employees; coordinate payroll processes for salaried employees in consultation with Vice President for Finance and the Academic Dean.
    • Manage annual wage adjustment process for hourly staff employees; review hourly staff wage rates against regional and poverty line benchmarks.
    • Conduct benefits/payroll research and complete wage and benefit surveys as required.
    • Maintain benefits and payroll information on Business Office Web site/ Earlham portal.
    • Serve as an ex-officio on Earlham's Welfare Committee, College Conference, United Way Campaign Committee, Diversity Progress Committee and Safety Committee.

  • Personnel Processes and Employee Relations

    • Provide direction, support and guidance to hiring supervisors throughout recruitment, search and hiring processes for hourly staff and administrative faculty vacancies, including compliance with the College's affirmative action plan.
    • Provide guidance to employees experiencing conflict in the workplace.
    • Provide guidance and assistance with termination procedures for non-teaching employees.
    • Coordinate services for employees with disabilities.
    • Coordinate performance appraisal procedures for hourly staff employees, including 90-day reviews.
    • Coordinate employee recognition program and events.
    • Complete internal and external surveys on a timely basis.
    • Direct office procedures which result in timely, accurate record keeping and communication, and appropriate record retention.

  • Orientation and Training

    • Coordinate employee entrance and exit procedures, including new hourly staff orientation.
    • Design and implement a bimonthly training and development program for mid-level managers/supervisors.
    • Design and manage orientation programs for new administrative faculty hourly staff.

Qualifications

  • Some college coursework is required, associate's, bachelor's or master's degree is preferred; coursework in human resources or organizational development is strongly preferred.
  • 3 -5 years of full-time experience in a human resources and/or employee benefits administration office is required; experience in an educational setting is strongly preferred.
  • Excellent planning and oral and written communication skills; the successful candidate will be able to communicate effectively with all members of the College community, and must be comfortable and effective in speaking to large and small groups.
  • Experience handling confidential information is required, including employee health and wage information.
  • Proficiency with personal computers, including experience with word processing, spreadsheets, databases, e-mail and Windows/Microsoft Office software; familiarity with payroll software is preferred; familiarity with ADP payroll and HR software is strongly preferred; ability to learn other software programs as needed.
  • Thorough knowledge of legal and compliance issues with employment and benefits is required.
  • Ability to work with minimal supervision; ability to resolve problems, complete projects and respond to requests in a timely manner.
  • Supervisory experience strongly is preferred.

Salary

Dependent on qualifications and experience.

Benefits

Employee and dependent health insurance, group term life insurance, long-term disability insurance, fully vested 403-b defined contribution retirement plan, paid vacation, tuition assistance and other benefits.

To Apply

Applicants should send a cover letter, resume, three references and your salary history to:

Richard Smith
Vice President for Financial Affairs
Drawer 33
Earlham College
801 National Road West
Richmond, IN 47374-4095

E-Mail the Search Committee

Review of applications will begin immediately, and the search will remain open until the position is filled.