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Chart of Responsibility

Policies and Procedures

Note: This table is currently under revision to correct the titles and offices.

Earlham's governance system both encourages wide consultation about policies and procedures and delegates authority to committees and to responsible decision-makers.

The pages in this section detail those policies and procedures and explains what committee, if any, generally has responsibility, whose approval and/or consultation is required (the Faculty Meeting, the president and/or the Board of Trustees), and what administrative faculty member or office has decision-making authority.

Section — Topic Responsible
Committee
Faculty
Meeting
Approve?
Faculty
Meeting
Consult?
President
Approve?
Responsible
Administrative
Office
Approval
by Board?
Part I — Earlham Benefits            
1. Payroll and Compensation         Business/
Provost
 
2. Group Health Care EWC * * Yes Business Yes
3. Long Term Disability EWC * * Yes Business Yes
4. Pension Plan EWC * * Yes Business Yes
5. Group Term Life Insurance EWC * * Yes Business Yes
6. Social Security         Business  
7. Workers' Compensation         Business  
8. Tuition Remission EWC * * Yes Business  
9. Flexible Spending Plan         Business Yes
10. Paid Holidays EWC/
CPC
  * Yes Associate
Dean
 
11. Personal Accident Insurance         Business  
12. Travel Insurance         Business  
13. Vacation (Administrative Faculty) EWC   * Yes Finance  
14. Paid Personal Time EWC     Yes Finance  
15. Paid Sick Time EWC     Yes Finance/
Provost
 
16. Intermediate term Disability EWC     Yes Finance/
Provost
 
17. Post-Retirement Benefits       Yes Business/
Provost
 
18. Emeritus Benefits (Teaching Faculty       Yes Provost  
Part II — College Policies            
1. Sexual Assault Policy       Yes Student
Development
 
2. Academic Honesty       Yes Provost  
3. Sexual Relationships with Students     * Yes Business/
Provost
 
4. Diversity DPC     Yes    
5. Earlham's Policy on Alcohol and Drugs     * Yes Business/
Student
Development/
Provost
 
6. Harassment Policy       Yes Business/
Student
Development/
Provost
 
Part III — Administrative Policies            
1. Extra Compensation       Yes Provost  
2. Professional Development and Conferences         Provost  
3. Administrative Faculty and Off-Campus Programs         Provost  
4. Disciplinary Action for Administrative Faculty       Yes VP?Dean/
President
 
5. Grievance Procedure       Yes VP?Dean/
President
 
6. Teaching Consultant         Provost  
7. Leaves and Sabbaticals         Provost  
* for significant changes and/or significant redistribution
Part IV — Administrative Procedures Office to Contact
1. Alcoholic Beverages  
2. Athletic Event Passes Athletics
3. Bookstore Discounts Bookstore
4. Campus Events Events
5. Campus Post Office Post Office
6. Childcare Provost/
Business
7. Catering and Meals on Campus Food Service
8. Credit Cards Finance
9. Dining on Campus Campus Services
10. Facilities Use Runyan Desk/
Events
11. Identification Cards Security
12. Inclement Weather Days Business
13. Keys and Authorized Areas Security
14. Library Borrowing Library
15. Parking Security
16. Personal Property and Belongings Finance
17. Personnel Records Provost/
Payroll
18. Pets on Campus Provost?
Student Development
19. Relatives Provost/
Finance/
Business
20. Rental Housing Campus Services
21. Smoking on Campus Provost/
Business
22. Telephone Calling Cards Business
23. Vehicles Security
24. Wellness Membership and Passes Wellness
25. Administrative Faculty Evaluations Materials Provost
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