As a college shaped by the distinctive perspectives of the Religious Society of Friends (Quakers), Earlham College’s governance processes are unusually open and participatory. The College encourages contributions from teaching and administrative faculty, from students and from hourly staff.
For more information on College governance, please consult the Governance Manual, available online at
www.earlham.edu/policies-and-handbooks/handbooks/governance-manual or from the Office of the President or the Office of the Vice President and Dean of Student Life.
When an individual is responsible for making a decision, s/he is expected to consult broadly — to listen carefully and weigh what others say. When a committee or other group is responsible for making a decision or recommendation, we expect them to reach their conclusion via consensus. The practices of consultation and consensus make the College’s governance processes unlike those in use at most other colleges or universities.
Earlham College also values knowledge and expertise, and this leads us to place particular responsibility and authority on those with recognized capabilities within specific areas.
These two principles — of broad participation via consultation and consensus, and of expertise — inform our distinctive governance process. The College’s Governance Manual provides authoritative guidance on how we make various kinds of decisions, and on how members of the community can find significant and appropriate ways to participate in governance.
The Earlham Board of Trustees bears final and ultimate responsibility for the operations, activities and property of the College. The assignment of particular responsibilities to the Faculty and to the President, and through the Faculty and the President to others flows initially from the Earlham By-Laws, for which the Board of Trustees bears responsibility. The Governance Manual thus includes the following documents:
- The By-laws of Earlham College, which provide the foundation for governance;
- The Faculty Governance Document, which lays out how the Faculty exercises its responsibilities, how it shapes regular channels for consultation, and how it invites students to participate in governance;
- The Administration of Earlham, by which the President lays out how administrative responsibilities are delegated to others and coordinated one with another;
- The Student Constitution, which lays out how students organize themselves to participate in governance; and
- The Employee Council document, which establishes a mechanism for communication with hourly staff and provides an avenue for hourly staff participation in governance.
Accompanying the Governance Manual are a series of essays that provide advice and guidance for understanding our governance processes and participating in them.
Standing College Committees
All standing College committees are created by the Faculty, except for the Socially Responsible Investment Advisory Committee and the Vendor Relations Committee, which are created by the Board of Trustees. In acting to create a committee, the Faculty will establish the charge for the committee, its composition, and the manner of appointment or election. The Faculty elects members for three College committees: Nominating Committee, Faculty Interview and Search Committee, and Faculty Affairs Committee. Rules for election of these committees are stated in an appendix of the Governance Manual. For all other College committees, faculty members are appointed through nomination by the Nominating Committee and approval by the Faculty.
The normal term of a faculty appointment to a College committee is three years. Exceptions to this norm are designated under the appropriate committees. Nominating Committee occasionally recommends appointments for periods that differ from the normal term. These exceptions are usually in response to cases in which filling mid-term vacancies would compromise continuity or schedule future simultaneous terminations of a majority of the faculty on a committee.
The unqualified term “faculty” when used in the composition of a committee refers to the entire pool of Teaching Faculty, Administrative Faculty Who Also Teach, and Administrative Faculty from which we draw nominees. Under some committees, the pool is more specifically limited to subsets by Division, by Administrative or Teaching, etc.
“Ex-officio” status on a committee is taken to mean that a member holding a position so designated normally ought not serve as the convener of that committee. This is especially important in those situations in which a committee acts in an advisory capacity to the member holding that office.
The President is an ex-officio member of all College committees.
There are student members of all College committees except for committees that make decisions about student standing or committees that are involved in making judgments about individual members of the faculty or staff. Student members of committees are chosen through Student Government nominating procedures.
When staff members are included on a committee, they are selected by Employee Council.
Faculty, student and staff members of committees are of equal status; and, unless otherwise stated, may participate in forming a consensus or serve as convener.
Ad hoc Committees
From time to time, either the President or the Faculty may create ad hoc committees to accomplish special purposes. The charge and composition of these ad hoc committees are stated when they are created, and these ad hoc committees are dissolved when they complete the task for which they were created.
Within the terms of their charge, committees may create ad hoc sub-committees to further their work. Final decisions or recommendations should be made by the full committee.
Standing College Committees
Academic Advisory Committee
Administrative Faculty Review Committee (ARC)
Admissions and Financial Aid Advisory Committee
Advisory Committee on Assessment
Athletic Advisory Committee
Budget Advisory Committee
Campus Life Advisory Committee (CLAC)
Conduct Council (CC)
Curricular Policy Committee (CPC)
Curricular Steering Committee (CSC)
Diversity Progress Committee (DPC)
Earlham Events Committee
Faculty Affairs Committee (FAC)
Faculty Interview and Search Committee (FISC)
GLCA Academic Council
Graduate Fellowship Committee
Human Subjects Research Review Board
Professional Development Fund Committee (PDF)
Socially Responsible Investment Advisory Committee (SRIAC)*
Student Faculty Affairs Committee (SFAC)
Student Search and Interview Committee (SSIC)
Sustainability Advisory Committee (SAC)
Welfare Advisory Committee
*Denotes all official student organizations recognized, and therefore funded by, Earlham Student Government.
Action Against Sexual Violence (AASV)*
Action Against Sexual Violence (AASV) is a community united by a common vision. We view rape and other forms of sexual assault as part of a larger societal problem. We are working to change the structures that encourage and condone this kind of violence. Sexual assault is never the survivor’s fault. No one wants or deserves to be sexually assaulted.
AASV provides for the Earlham Community education in topics involving sexual assault, consent and violence issues. The hope of AASV is to raise awareness of the many conflicts and issues that pertain to and are a precursor of domestic violence and sexual assault.
AIDS Coalition Earlham (ACE)*
AIDS Coalition Earlham (ACE) encourages Earlham College community members to recognize that HIV/AIDS is a global problem and take an active role in the HIV/AIDS epidemic at the local level. Our goals are:
- To maintain an active relationship with the Center for Mental Health in Richmond by providing support and assistance with such activities as the AIDS Dance-a-thon and the non-food drive.
- To provide HIV/AIDS education to Earlham Community members.
- To provide transportation to and knowledge about various HIV/AIDS related activities.
ACE is an organization that operates on the basis of consensus and does not discriminate on the basis of race, color, income, gender, political affiliation, age, creed, religion, sexual preference, national origin, ancestry or the presence of any handicapping condition.
Amnesty International is an independent worldwide human rights organization working on behalf of prisoners of conscience and for the abolition of torture, extrajudicial executions, disappearances and the death penalty. The Earlham Chapter focuses on supporting and assisting political prisoners by sponsoring letter-writing tables and on educating the community about human rights by sponsoring films, speakers and more.
Asian Student Union
The Asian Student Union’s goal is to educate the Earlham community as well as ourselves about the social, political and religious cultures of Asia. We also hope to raise cultural awareness about Asian Culture on the Earlham College campus and give Asians a vehicle for taking a more active role in the community.
Aynah Chapter at Earlham
The Aynah Chapter at Earlham envisions the creation of a platform for students to explore innovative ideas to encourage economic sustainable development in a collaborative effort among communities in partnership with Aynah. The mission of Aynah is to connect students and communities together in cooperative development and the goal of ACE is to further this mission by creating a space to foster leadership around issues of sustainable development, cooperativism and community leadership.
The Baha’i student organization exists to support those community members who are Baha’i and to educate others about our faith.
Black Ladies United at Earlham (BLUE)
Black Ladies United at Earlham serves as the support group for black women on campus. They strive to utilize the group's talents and energy on campus and within the Richmond Community.
Black Men United (BMU)
Black Men United strives to redevelop the love from males of African descent on Earlham's campus and to channel this love to the people of our community. We structure our organization around six principles of brotherhood, education, respect, fidelity, history and building bridges. These principles are the backbone of this association as well as our livelihood.
Black Student Union (BSU)*
To construct a more stable union that can better serve the African Diaspora at Earlham, the Black Student Union shall serve as both a support and action group for all of its members, focusing on the principles of equality, education, respect, history and community.
Blue Fish Fencing
Blue Fish Fencing Club's purpose is to provide safe, student-led instruction in the sport of fencing and maintain a supply of equipment to be used by newcomers on Earlham's campus. We intend to send individuals to compete in regional tournaments and interact with local fencing clubs to provide more professional instruction to our advanced members.
Brimleys is Earlham College's only entirely student-run a cappella group. We are an auditioned group of between 12 and 16 men and women, famous for our goofy concerts and dynamic personalities. All of our compositions are arranged by group members and they incorporate all voice parts as well as vocal percussion. We meet twice a week to rehearse for concerts, study-break appearances, and singing valentines.
Buddhism Student Union
The Buddhism Club provides information about Buddhist practice. We support those members of the community who are interested in developing their Buddhist faith. We provide discussion, retreats, badic meditation instruction and visits to Buddhist centers.
The purpose of the Cheerleading organization is to support the football and basketball teams and to encourage fan support. We also hope to rally general support for athletic endeavors and to heighten school spirit. In addition, cheerleading provides aerobic exercise, emphasizes teamwork and enables participants to develop their physical abilities as well as leadership skills.
Chess Club provides a relaxed environment where students can improve their chess skills.
Earlham supports a number of club sports. Students wishing to start a club sport not currently listed are encouraged to do so by contacting the Director of Student Leadership.
- Bike Co-op
- Earth Quakers
- Equestrian Program
- Martial Arts Co-op
- Men’s Volleyball
- Outdoors Club
- Ultimate Frisbee
- Women’s Lacrosse
Dance Alloy is a student-run, student-funded organization composed of people from all different dance backgrounds. For at least a decade, Dance Alloy has striven to bring together dancers from all backgrounds to allow individuals to work together as a collective whole. Each semester, our company successfully performs a full scale production of works by students and faculty. For each of our performances, we encourage a variety of movement styles. Dance styles have ranged from abstract to modern, tap, swing, hip-hop, African, ballet and salsa. Dance Alloy’s goal is to provide an artistic performance outlet for those interested in expressing themselves through movement. We do not exclude individuals on the basis of ability. All you have to have is the passion to move.
Earlham Christian Fellowship (ECF)*
The Earlham Christian Fellowship is a group of Christians seeking fellowship, teaching and support, and welcome anyone interested in learning about Christianity. Our objective is to introduce individuals to personal faith in Jesus Christ, to help them grow in that faith, and to challenge them to consider their role in God’s global church.
Earlham College Bike Co-Op
The Bike Cooperative is an initiative to promote ecologically sustainable transportation, and to encourage community appreciation for bicycles — for their ecological, social, physical and educational benefits. It is a facility open to both the Earlham and Richmond communities where one can come to learn, play and volunteer. In the spirit of a cooperative, knowledge, supplies, tools and camaraderie are shared for the greater good.
Earlham College Democrats
The Earlham College Democrats (ECD) seeks to advance the philosophy and purpose of the Democratic Party, both on and off-campus; to engender a community in which political discourse, and political activism, is prominent and essential to the political process.
Earlham College Humanists aim to provide a community and stewardship for secular activism, promoting scientific awareness and reason, service opportunities, and safe space for any Earlham student, faculty, and/or staff member who identifies as secular, humanist, atheist, non-theist, and/or agnostic.
Earlham College Rugby Football Club (Men and Women)
The Earlham College Rugby Football Club meets regularly to practice and teach the sport of rugby to all who are interested. Both the men’s and women’s teams practice and compete year round at home and away with other colleges. All skill levels are encouraged to join. Contact conveners for practice times and location.
Earlham Environmental Action Coalition (EEAC)*
Founded on the belief that responsibility towards our surroundings begins with individual action, the Earlham Environmental Action Coalition networks with national and local environmental groups and writes letters to raise awareness of national legislation. We also work with the College to reduce waste, recycle and use recycled products.
Earlham Equestrian Co-Op*
The Earlham Equestrian Co-Op is a student-run cooperative program committed to providing a safe, accessible, and affordable learning environment for people and horses. Visit the Equestrian Program website.
Earlham Historical Journal
The Earlham Historical Journal was founded by a group of students in December of 2008 to publish exceptional works of undergraduate historical writing at Earlham College. In Fall semesters, the Journal publishes selected works from the History Senior Seminar class; in the spring there is an open call for submissions from all Earlham students. The first issue of the Journal was published in May of 2009.
Earlham Literary Magazine*
The Earlham Literary Magazine, Crucible, exists to present the creative achievements of Earlham students by publishing two issues each academic year. The magazine contains poetry, prose and artwork created by students, faculty and staff.
Earlham Theatre Company (ETC)
The mission of ETC is to provide a space for students interested in any areas of theatre including, but not limited to; acting, directing, producing, designing, and back stage assistance. The group offers the opportunity to increase students’ knowledge through extracurricular activities such as: professional workshops and lectures, peer training, and the opportunity to create and present small pieces inside and outside of the institution.
The Earlham Word (college newspaper)*
The Earlham Word is dedicated to keeping the Earlham community informed of news and events happening both on and in the Richmond area. The newspaper provides a unique opportunity for students to work on a student-run newspaper and gain experience in journalistic writing, editing, management, layout and distribution.
Earlham Young Friends (EYF)*
Through fellowship, reflection, fun and worship sharing, Earlham Young Friends, an open and informal group, wants to provide a supportive environment, which will affirm all Quakers and fellow travelers in their process of learning, growing and developing. EYF supports continued service not only to Earlham, but also to the greater community of Richmond and the world. EYF also wishes to facilitate bonds with its supporting yearly meetings.
The Earthquakers Dance Team is a student-run organization created for the purpose of providing halftime entertainment and encouraging school spirit during the football and basketball games. It is a creative outlet, allowing members a chance to choreograph their own pieces. We are an open organization to the Earlham community, and we strive to have a diverse group. Through our time and work, we are a close group that emphasizes teamwork as well as dance.
Frisbee Golf Club
Frisbee Golf Club at Earlham was organized to provide students with the opportunity to learn and play the game and meet other players. With the high level of interest we’ve heard on campus and the multiple courses around Richmond, mission of the club is about networking and forming a community around the game that continues to grow and develop. The players, the interest, and the facilities are already at Earlham and now, with endorsement from SOC and the Student Government, we form a lasting club that combines these elements and can be enjoyed by the student body, prospective students, alumni, and anyone else looking to meet other Frisbee Golf players.
The mission of Gamers United is to unite the various sects of gamers that appear around campus but rarely interact with each other. We want to provide a way for new friendships to form around a common hobby: Gaming.
The purpose of the Geology Club is to allow students to further their knowledge in the area of geology and geologic concepts through field trips and group study. We hope to encourage more interest in geology and more hands-on experience in the field. The club takes trips to nearby geologically significant locations. We also have designed t-shirts and hats, and get together regularly to watch geology-related movies regardless of the accuracy of the science involved — actually it’s more fun when the movies are pretty inaccurate.
Global Affairs Club at Earlham (GACE)
The Global Affairs Club seeks to generate greater discussion on global issues on Earlham’s campus, develop public speaking skills through training sessions and participation in various nationwide conferences along with organizing forums on various global issues serving as a platform for discussing different opinions and educating the student body at large.
The Earlham History Club brings together students of various disciplines in order to participate in historically-themed activities, such as trivia nights, movie showings, and field trips to various local historical organizations, such as the Levi Coffin House and the Wayne County Historical Museum. Through trips and outreach, we look to create cross-community integration between Earlham students and the wider Richmond community.
Hunt Seat Equestrian Team*
Earlham’s Equestrian Center offers three main programs for students, faculty, staff and the community: (1) Riding lessons are offered each semester; (2) The Riding Assistant’s program is designed to train students to become instructors. Upon completion of the program, if the instructor teaches each semester, horse use is free. (3) The Equestrian Team participates in approximately 10 weekend shows each academic year, primarily in Indiana and Illinois.
International Student Coalition
The International Student Coalition strives to educate and expose students to varying ethnic cultures and societies, and encourage students to explore and seek these cultures. Serving as a liaison between international and American students at Earlham, this organization also understands the importance of learning through others’ international experiences.
Japanese Culture Club
Japanese Culture Club’s main goal is to educate the Earlham student body here on campus about Japan. We hold events throughout the year that facilitate learning, but that are also fun. Our main event is in the spring, which is known as Harumatsuri, at this festival students can get to see what a Japanese festival is like. Japanese Culture Club not only teaches Earlham students about Japan, but we also help the Japanese exchange students get a taste of other cultures as well.
Jewish Student Union (JSU)*
Providing support for Jews at Earlham, the Jewish Student Union strives to raise awareness about Jewish culture and religion in the greater community. We sponsor secular and religious celebrations, dialog, and we pursue political topics.
Men's Club Volleyball (MCV)*
Active during the winter, Men’s Club Volleyball participates in tournaments and plays an outstanding brand of volleyball. No experience is necessary to join and play counts as one AWPE credit for Spring Semester. MCV is like a fine wine: it gets better with age. In our fourth year now, we are truly aged to perfection and will dominate.
The mission of Model UN is to plan and operate an excellent Model UN conference for area high school students. We also send Earlham students to university-level conferences with the intention of skillfully representing member states.
Muslim Student Association (MSU)
As a political and social vehicle, we strive to create unity within the Muslim community. MSU serves to educate, mold, and help equip members of the community with tangible skills to use in the future. We also work to inform the larger Earlham community of Muslim issues.
New Measures is Earlham College’s all female student-run a cappella group. Membership, through audition only, consists of 12 - 16 women. Compositions are arranged by group members and incorporate all voice parts as well as vocal percussion. NM meets bi-weekly to rehearse for concerts, study-break appearances and other events.
The Outdoors Club encourages enthusiasm for the outdoors and wilderness by promoting and sponsoring activities where participants gain first-hand experience. We hope to inspire people to lead trips or expeditions and to foster an appreciation of the unique attributes of outdoor activities. We also wish to serve as a resource and provide opportunities for fun.
Pan African Society at Earlham (PASE)*
The Pan African Society at Earlham provides an organized framework for the African Community. At the same time, PASE wishes to increase awareness within the Earlham community about Africa — its people, its diversity and its multiple political, economical and cultural issues. Currently PASE is a subcommittee of the Black Student Union.
We provide a forum for students interested in Health careers such as Medicine, Veterinary and Dentistry to:
- Share their knowledge and ideas.
- Obtain information relevant to the Health careers such as MCATs study guides, research opportunities and graduate school information.
- Engage in activities related to Health care professions such as visits to clinics.
- Community service such as volunteering in local hospital and providing educational activities for Earlham students.
- Organize admissions office representative’s visits to Earlham from professional schools.
- Organize lectures related to Health care and Health careers
- Create links with alumni involve in Health careers.
The Earlham College Psychology Club is an organization of students from a variety of majors who share a common interest in psychology. The club exists to encourage involvement in psychology, to share information about education and careers in psychology, to engage in psychologically related activities, to provide service to the Earlham Psychology Department, and to have fun.
Public Health Club
The mission of the Public Health Club is to explore and express its members concerns for pressing health issues on a local, national, and global level through sharing ideas. They aim to share knowledge within their communities by spreading awareness, teaching prevention, and taking action. They hope to learn from Earlham’s communities and listen to their health concerns. There seems to be a large interest in public health among Earlham students, but there is no Public Health major and only a few classes offered that explore Public Health.
This group will:
- Look at the relationship between health issues and their social impact
- Create internship opportunities for students both in and outside of Richmond.
- Provide support and an outlet for students who have an interest in public health.
- Strengthen the bond between the Earlham and Richmond communities, especially in the public health field.
- Encourage discussion about growing public health issues across the world.
As students and faculty we are committed to remaining in the Catholic Church while at the same time constructively wrestling with the challenges and questions that arise from being active participants in a traditional religious faith. The group seeks to respond to the needs and interests of Catholics so that they can feel comfortable and spiritually nourished.
Rose City Coffee Co-Op
Founded in 2011, Rose City is completely student-run coffee shop and advised by a small board of faculty and staff who help to educate staff on business practices and legal issues related to running a business. Rose City has operating hours throughout the week and on weekends and partner with other events and student organizations to host game nights and open mics.
Russian-Speaking Club (Pushkin House)
This student group would like to expand intercultural understanding between Russian speakers and other groups within the Earlham Community.
Sci-Fi/Fantasy Club is for anybody who loves these two genres and wants to hang out and talk with others with similar interests. The group hosts fun activities and creates an enjoyable space for people to make new friends and discuss their passions.
Sociedad de Estudiantes Latinos (SEL)*
Sociedad de Estudiantes Latinos is a community whose focus is self-education in regards to Latino and Latin American issues. Our goals include spreading cultural awareness to the broader Earlham community through educational projects, events and/or community services. By raising these issues we hope to challenge the entire Earlham community (i.e. faculty, staff, students and alumni) to recognize the national Latino demographics and the growing Latino voices. We are a group with a Latin American and Latino focus and are comprised of those interested in these and related issues.
Spectrum serves as a support system for gay, lesbian, bisexual, transgender and questioning students in the Earlham community. We also seek to increase campus awareness of gay, lesbian, bisexual and transgender related issues, and we invite any interested persons, regardless of sexual and gender identity, to join group meetings, movies, lectures, discussions and socials. Spectrum believes it is important for every individual to be able to fully express him or herself and feel confident in all aspects, including in sexual and/or gender identity.
Student Activities Board (SAB)*
As the programming/activities branch of Student Government, Student Activities Board strives to provide a well-balanced and diverse social, recreational and cultural program series for the entire student body. Programs include visiting bands, performances, Air Guitar, Springfest, comedians and much, much more.
Student Executive Council (SEC)*
The Student Executive Council’s main purpose is maintaining communication and accountability among the various branches of Student Government. We formulate student government policy and make decisions on issues that affect student government and the student body as a whole.
Student Filmmakers Guild (SFG)*
Got an idea for a great film but can’t find the resources? The Student Filmmakers Guild lets you get in touch with anyone you need from across the campus — actors and actresses, producers, editors, choreographers, screenwriters — and provides funding for student-created films of all sorts. The SFG seeks to establish and maintain a habitat where cast, crew and directors can easily find and work with each other while not carrying the entirety of the film’s financial burden.
Students for a Free Tibet (SFT)
The purpose of Students for a Free Tibet is to inform people concerning the realities of the ongoing occupation of Tibet by the People’s Republic of China. Here, at Earlham, our primary goal is to engage in a thoughtful, respectful, and open discussion with others on the topic. By doing so, we aim to spread awareness within the community at large about the Tibetan crisis, about the struggles of the Tibetan people, and to share suggestions on what anyone can do to help the Tibetan cause. SFT at Earlham promotes Earlham’s emerging Tibetan Studies program, which serves as a means to learn about the Tibetan situation, and to preserve the Tibetan language and culture.
Students for Peace and Justice in Palestine (SPJP)
With the conviction that the Palestinian narrative is misunderstood and weakly represented in America, Students for Peace and Justice in Palestine (SPJP) is an organization that works towards highlighting the sufferings of the Palestinian people and the violations of their rights. SPJP at Earlham College was initiated by a group of committed students in January 2008 with a mission of informing the Earlham community about the plight of the Palestinian people by conducting cultural events, festivals, exhibitions, letter writings and petitions on numerous human rights violations and calling for a just and durable solution to the conflict in the Middle East.
Student Nominating Committee (SNC)*
The Student Nominating Committee is the branch of Student Government that appoints student representatives to positions on all standing Earlham committees and task forces.
Student Organizations Council (SOC)*
The Student Organizations Council is the branch of Student Government that allocates funds (derived from student activity fees) to recognized student organizations on campus. We also grant recognition to student organizations, place organizations into co-ops, preside over the actual allocation process, oversee all activities financed through those funds and finally de-recognize organizations when needed (either for inappropriate activity or inactivity).
Ultimate Frisbee (Men's and Women's)*
The first rule in the official rules of Ultimate Frisbee is the “spirit of the game” clause. All players are expected to make their own calls and play fairly while respecting the rules and, most of all, having fun. The team travels to tournaments throughout the country.
Unitarian Universalists (UU)*
The purpose of Unitarian Universalists is to provide interested individuals an opportunity to socialize, worship and to explore self, humanity and spirituality in a safe environment. Past activities include weekly meetings with monthly worship services, communication with regional UU’s, hosting opportunities to attend the Oxford congregation on a regular basis, and going to regional UU conventions.
WECI Radio Station*
WECI, Richmond’s only public radio station, is owned by Earlham College. Many students are involved in both on-air operations of WECI each year. From studios in Runyan Center, the station broadcasts a variety of musical, cultural and Marketing and Communications programs to the Richmond community, as well as to the Earlham campus. The programming is designed to offer alternatives to that which is available on area commercial stations. WECI’s FM radio station is 91.5.
The Womyn’s Center is both a space on campus and an organization. The space is located on the fourth floor of Carpenter. It is intended to be a safe space for women, available for use whenever Carpenter is open. The Center is the only place on campus that is reserved for people who self-identify as women. The Womyn’s Center sponsors films, art shows, workshops and feminist student activism. Some events and times at the center may be open to all genders when advertised as such.