Earlham College is a residential college of liberal arts and sciences. As an integral part of their education, we expect all students to live on campus as part of living in community and to learn from the experience.
When students come to Earlham College, they step across a threshold into a community that accords deep respect to every individual and that is organized around a set of values we expect will guide the behavior of all members of the community. Stepping across this threshold is often a refreshing experience, but it can also be a difficult one because living in community at Earlham asks a great deal of each and every one of us.
“Principles and Practices of the Earlham College Community” is a document that sets forth our high aspirations for all members of the community. It is organized around five values: respect for persons, integrity, peace and justice, simplicity, and consensus governance. We intend “Principles and Practices” to be an educational document. It poses queries to which we expect all members of the community will return from time-to-time for self- or group-examination.
We expect faculty to work with students, and for students to work with one another to live into those high aspirations. This is an educational process. We strive to be a community of mutual support, responsibility and accountability.
In conjunction with these high aspirations organized as queries, we also have some important rules or basic expectations for all members of the community. These are behaviors we expect of all students from their first day; they are conditions of admission to and of remaining a member of the Earlham College community. They address the same fundamental values around which “Principles and Practices” is organized.
These basic expectations are set forth in a statement of Student Code of Conduct that also sets forth our process for dealing with student behavior that falls below our basic expectations. Through this process we determine responsibility for such conduct, and make decisions about whether and how a student should remain within the Earlham community.
Students who on more than one occasion fail to live up to the community’s basic expectations generally will be asked, through the conduct process, to leave the community either for a period of time (suspension) or permanently (expulsion). When particularly serious, even a single incident may lead to separation from the community.
When serious incidents occur that are threatening or injurious to the well-being of members of the community or the orderly functioning of the College, we may ask those charged to live off campus temporarily while the conduct process is completing its work. Such decisions are reached thoughtfully to insure the health and safety of all members of the community.
We expect students to recognize and learn from their mistakes. Through the conduct process, the College may impose consequences that encourage students to learn from their mistakes. While the conduct process is in part an educational process, it is also our means for insuring that the College and those who make up its community can focus their best efforts on the pursuit of the College’s educational mission without interference or distraction.
Behavior by faculty or staff that falls below basic expectations is examined through processes spelled out in the Faculty Handbook and Staff Handbook.
Vision/Mission Statement: Students Teaching Students
Within the broad context of Principles and Practices the Residence Life program is shaped by a view of residence halls and houses as learning environments. The most important learning that occurs outside the classroom takes place between students (Schroeder and Mable, 1994).
The nature of the residential program is interactive and integrated to support strong community development. The priority is on student leadership and involvement.
The priority is on student leadership and involvement but also includes wellness and sustainability.
Airport Shuttles: The College does not provide transportation to/from airports, generally. However, shuttle service is provided to the Dayton International Airport during Fall (Thanksgiving) Break, Winter (between semesters) Break and Spring Break. A fee is charged for the service and is billed to the student’s account. To register for a shuttle and for more information, please check the Residence Life website.
First-Year Residence Halls: First-Year Residence Halls were established at Earlham beginning in 2011. The opportunity for first-year students to live together establishes a community while creating a cohort and common sense of identity. Further, Residence Life created support structures that instill resilience and develop peer-based support networks.
First-year students are assigned to double rooms in one of the three First-Year Residence Halls: Bundy, Barrett and Hoerner Halls.
Resident Assistants: A Resident Assistant’s (RA) primary responsibility is to be available for residents. Other RA responsibilities include referral of students to campus and other information resources, development of floor and hall community through various types of programming and activities, explanation and enforcement of College regulations and policies, and functioning as a liaison between students and College personnel.
Room Selection: Each spring semester, Earlham students returning to campus for the upcoming fall semester have the opportunity to select a room for the school year. The Office of Residence Life distributes room selection information to students via e-mail and the department website. Information is published following spring opening, beginning in late January and selection for the fall occurs throughout March and April.
Roommate Agreement: Prior to arrival, first-year students are asked to fill out an in-depth housing questionnaire to assist with roommate assignments. When students arrive on campus, they are asked to have a conversation with their roommate to establish guidelines for their living environment. This conversation is to assist students to learn about each other and their styles of living. This also allows them an opportunity to develop a relationship in which they will be able to communicate honestly any concerns they may have with each other as the year progresses. After the first year, students are able to choose their room and roommate through the lottery process.
Storage: Residence Life provides limited space for students to store items during the summer or while on a study-abroad program. Note: This space is extremely limited. Currently students are allowed to store six 20” x 20” x 20” boxes. Hours to be let into storage are offered at the beginning and end of each semester. Other times must be arranged with the Area Director. All items must be removed upon separation from the institution. Items left behind may be donated to local support agencies if not removed by the owner.
Theme/Friendship Houses: Currently 20 theme and friendship houses are listed on the residence life Web pages. Sophomores, juniors and seniors are eligible to live in these houses.
Everyone has a part in emergency preparedness. Your responsibility first is to verify that the Earlham Emergency Notification System (ENS) has your most current contact information entered. You may check and update this information by going to www.earlham.edu and selecting the “information services” link. Once at this location select “self-service” and then “contact information.”
In an emergency (an event that requires immediate personal action to preserve life safety) you will likely be notified through the ENS to:
EVACUATE: Leave your building or area and go to a location a minimum of 1,000 feet away from the area you are leaving. Remain in that location until you have been contacted by Public Safety.
SHELTER WITHIN: Move to an area of your building with no windows or glass and wait for “all clear” from Public Safety.
LOCK DOWN: Secure yourself in a safe location and do not move until advised to do so by authorities.
Likely emergencies that could occur at Earlham include fire, tornado, chemical spill, gas leak and violent person.
- In a fire your response is: EVACUATE.
- In a gas leak your response is: EVACUATE.
- In a chemical spill your response may be to: EVACUATE or SHELTER WITHIN (follow directions)
- In a tornado your response is: SHELTER WITHIN; move to a basement or interior room or hallway with no glass panels or windows.
- In a violent person incident: LOCK DOWN; secure where you are at. If able to safely EVACUATE the danger area, do so.
What to Expect in an Emergency or Crisis
An emergency is an event that threatens the life or safety of our students. For Earlham, this can include a tornado, fire, gas leak, infectious disease, chemical spill or violent person on campus. In response to an emergency, students are alerted through the Earlham Emergency Notification System, a system that sends e-mails, voice messages, text messages and TTY/TDD.
A crisis is an event that, while upsetting, does not threaten the life or safety of others. Examples of crises include a snow closing, destruction of campus property or the passing of a community member. In the aftermath of a crisis, the College’s Counseling Services, Office of Religious Life and residence life offices work together to provide counseling, comfort and support to members of the campus community, often for several days.
Earlham Emergency Notification System (ENS)
During the Enrollment Confirmation process, Earlham will ask your students to share contact information with the College through a computer-based entry process. Students are encouraged to enter these items into the College’s Database:
- Emergency contact information
- Cell phone number
This enables us to reach students in the event of an emergency with a brief message and safety instructions. An “all clear” message may be sent when the situation has been resolved. The Department of Public Safety will make announcements via their Twitter page @EarlhamDPS as well as their Facebook page.
Throughout each year the Public Safety Department offers informative workshops for students about emergency response.
Stay Informed at www.earlham.edu.
Earlham relies on its website as its primary source to share official notices with the families of Earlham students and the extended College community in the event of an emergency or crisis.
Only initial messages are sent via the Earlham ENS. It is our goal to post informative messages at the website with links to additional information as soon as possible.
On campus, students receive additional updates and announcements about support services through listservs, residence hall meetings and individual contacts with Public Safety and Student Development Office staff members.
Families are encouraged to make arrangements for staying in touch with each other through phone calls or e-mail messages.
Contacting Public Safety
Dial ext. 1400 from a campus line, or 765-983-1400 from a cell or off-campus phone. For life-threatening emergencies requiring fire, police or medical assistance dial 911 first. Public Safety can also be contacted at PublicSafety@earlham.edu.
The Safety Escort program is a free service provided to all students, faculty and community members during the evening and early morning hours. The objective is to provide safety, based on the “buddy” system, which is to simply provide another person to travel with you to your destination. Safety Escorts are available for anyone, male or female, and is encouraged if you are walking alone.
Public Safety is on duty 24 hours a day, seven days a week
- ID Card Access/Replacement
- Safety education
- Safety Escort program
- Fire Safety
- Crime and safety alerts
- Motor vehicle registration
- Bicycle registration
- Lock out service
- Automobile battery jump
Public Safety Tips
- Share your class/activities schedule with parents and a network of close friends (like your roommate), effectively creating a type of “buddy” system. Give network telephone numbers to your parents, advisers and friends.
- Always travel in groups.
- Use the Safety Escort program after dark.
- Never walk alone at night and avoid shortcuts.
- Always lock your door when absent, even when you just run down the hall.
- Immediately call Public Safety at 1400 when you feel unsafe in any situation on campus.
- Immediately call Richmond Police Department at 911 when you feel unsafe in any situation off campus.
- Carry a cellular phone with both above numbers programmed.
- Do not openly display money or valuables while walking in public.
- Report suspicious loitering or following to Public Safety.
- If you lock your keys in a vehicle or need a battery jump while on campus, contact Public Safety and wait inside a building until an officer arrives.
- Lock your residence hall room and house first and second floor windows.
Public Safety Educational Opportunities
The Public Safety team offers safety presentations throughout the school year. DPS team members are available to answer any questions you may have regarding safety and security.
The team partners with various areas around campus to assist all members of the Earlham community in working together to create an environment of safety.