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Recording. Instructional Technology & Media
(ITAM) will audiotape or videotape live performances on campus
(such as lectures, speeches, and cultural or public events) for
which performance permissions and music clearances have been
obtained in advance and in writing. ITAM will not audiotape or
videotape any performance for which the producer or the performers
do not have permission or the right to perform the copyrighted
material except as permitted for archival and study purposes.
Permission forms are available through ITAM.
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Reproducing. ITAM may make copies of any video or audiotape
that is in the public domain or that is provided directly by the
copyright holder or with the written permission of the copyright
holder. If the performers are not holders of the copyright to materials
being performed, ITAM is obliged additionally to obtain the written
permission of the performers to have their individual performances
recorded and reproduced.
ITAM is generally unable to make copies of any work that can
be legitimately purchased. This includes transferring film
to videotape, if a videotape
version is commercially available, and foreign standards conversions,
if an identical converted version can be purchased. Standards
conversions of foreign language tapes without subtitles can
be made for instructional
purposes when the only available NTSC versions are subtitled.
Standards conversions of an instructor's personal tapes can
be made for convenient
use in instructional settings (defined as face-to-face instruction
and individual) when equipment to play the program is not available
with the following provisions: that the original tape is a legal
copy and that the converted copy is erased at the end of the
semester.
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Storing and distributing. The college maintains ITAM
for educational purposes; it is not a recreational facility.
The materials in the collection can be viewed in the ITAM Center
for instructional purposes by faculty members and by registered
undergraduate and graduate students only.
The ITAM staff will add legally obtained or original tapes
to the audio and videotape library, and will also place
such tapes in
the reserve collection.
ITAM collects videos and other multimedia primarily in support
of the curriculum. All multimedia in the collection may
be shown to class groups outside the ITAM Center in the course
of face-to-face
instruction; but tapes that are not cleared for public
performance
(which includes most tapes in ITAM, and all those purchased
with a “home use only” restriction) cannot be circulated
for public performance.
Audiotapes can sometimes be legally duplicated for limited
distribution to students enrolled in courses using
the taped material. Unenrolled
language learners with a valid college ID may listen
to audiotapes in the ITAM, but may not receive duplicated
tapes for home
study purposes.
Undocumented tapes cannot be included in the audio
and videotape library. ITAM staff cannot accept
a tape made
on a home VCR
for inclusion in the college collections, because
legally that tape
was made for personal use only. Tapes made by ITAM
staff from off-air recording of US television programs
must be
removed
from the video
tape library after the 10-day use period has expired
(see the section, Televised Materials). ITAM staff
will explore
the
cost of obtaining
the right to acquire and display any tape that
a faculty member would like to include in the collection.
Rented videotapes can be placed on reserve and/or
shown to groups of students during face-to-face
instruction.
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Recording commercial material. ITAM will
record off-air television programming (including broadcast, cable
retransmission of broadcast materials, and satellite programming)
when faculty members request this service in advance. Recording
cable TV or satellite programming may require permission.
Individuals may not use the TV-VCR machines in the ITAM lab
for the purpose of duplicating televised programs.
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Retaining and distributing commercial material. Use of off-air
recordings of commercial material for general educational classroom
purposes must be tested using the four guidelines of fair use.
There is some period, of fairly short duration, in which the off-air
recording can be used because it is more convenient or appropriate
to the educational program. However at some point the retention
of the recording may become a substitute for purchasing the material
or conflict with one of the other three criteria for measuring
appropriateness under fair use. When such retention is in conflict
with the fair use guidelines, retention is in violation of copyright.
