1. Teaching Faculty

   1. Consideration of the addition, elimination or reallocation of teaching faculty positions should follow procedures for such matters approved by the Faculty. (RATS Process, approved November 1, 1989).

   2. The process and criteria for appointment, promotion, tenure, termination and dismissal are stated in the Faculty Handbook, which is approved by the Faculty, the President and the Board of Trustees. Changes in the Faculty Handbook require approval of the Faculty, the President and the Board of Trustees.

   3. "Earlham's President is responsible for the appointment and contract renewal of Earlham's teaching faculty and for recommendations to the Earlham Board of Trustees for tenure. That responsibility is exercised in the context of receiving advice and recommendations from the Faculty Interview and Search Committee (FISC), Faculty Affairs Committee (FAC) and the Student Faculty Affairs Committee (SFAC). Along with their elected members, the Academic Dean fully participates ex officio in FISC and FAC deliberations, consensus seeking, and minute writing." [Faculty Handbook, Section A]

      • Faculty Interview and Search Committee

        Charge: The Faculty Interview and Search Committee serves as an advisory committee to the president for matters of faculty hiring and appointments.

        Membership: Four members elected at large and the Academic Dean. Elected members of the committee shall serve for four years. Their terms shall be staggered.

        Eligibility and Election Rules: stated in Appendix A

      • Faculty Affairs Committee

        Charge: The Faculty Affairs Committee serves as advisory committee to the President for such faculty matters as promotion, tenure, termination and dismissal.

        Membership: Five members elected at large and the Academic Dean. Elected members of the committee shall serve for four years. Their terms shall be staggered.

        Eligibility and Election Rules: stated in Appendix A

      • Student Faculty Affairs Committee (SFAC)

        Charge: The Student Faculty Affairs Committee serves as advisory committee to the President for such faculty matters as promotion, tenure, termination and dismissal. SFAC works closely with FAC.

        Membership: Five students selected by Student Nominating Committee in consultation with the current convener of SFAC. (Recommendation: that all members be expected to serve at least three semesters.)

      • Student Search and Interview Committee (SSIC)

        Charge: The Student Search and Interview Committee serves as an advisory committee to the president for matters of faculty hiring and appointments for all teaching faculty members who will teach full time for one full year or more. SSIC works closely with FISC.

        Membership: Five students selected by Student Nominating Committee in consultation with the current convener of SSIC. (Recommendation: that all members be expected to serve at least three semesters.)

        Recommendation for both SFAC and SSIC: that there be at least one, if not more, students who serve on both committees for ongoing consistence and understanding of the intimate relationship of the committees work.

   4. "The Earlham Board of Trustees approves tenure and promotion recommendations for teaching faculty, as specified in the college By-Laws. In so acting, the Board does not seek to replace the professional judgment of peers and academic administrators but seeks only to satisfy itself that correct procedures have been followed." [Faculty Handbook, section A]

2. Administrative Faculty

   1. There should be consultation with the Budget Committee before any additions are made of administrative faculty positions.

   2. "In appointing and renewing administrative faculty, the President may share this responsibility with the appropriate administrative department head. For many administrative positions, appointments are made after a broadly constituted search committee has submitted its recommendations."

   3. Within the guidance provided in the Faculty Handbook, the President may establish additional procedures for the appointment and evaluation of administrative faculty.

      • Administrative Review Committee

        Charge: This committee has the responsibility for managing the periodic reviews of administrative faculty members. In conducting individual periodic reviews, the ARC will appoint a sub-committee of 3 ARC members (in exceptional cases, a non-ARC faculty member may be asked to serve on a sub-committee) to work with the individual in planning and carrying out the review. The ARC sub-committee will:

        1. meet with the reviewee to help that individual choose the review type and engage in a process of self-reflection, discernment, and goal-setting (which may or may not include a written self-reflection),
        2. consult with the reviewee regarding whom to solicit for feedback (such input should always be solicited from the individual's supervisor) and the form of such solicitation (e.g. letters, survey, interviews),
        3. collect feedback as agreed, validate, summarize, interpret and edit that feedback,
        4. engage in an open-ended clearness or discernment dialogue with the individual, using the feedback results, including committee analysis, as well as the individual's own ideas, and
        5. write a review report summarizing their work, in consultation with the reviewee.

        Copies of the review report shall be provided to the individual administrative faculty member, the individual's supervisor (for information only), and the Provost.

        Membership: Twelve administrative faculty members selected by the Nominating Committee to serve three-year terms. The terms will be staggered with four new members appointed every year.

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This page last updated: October 21, 2009