In the conduct of their responsibilities, the Vice Presidents and Deans who lead the
major administrative divisions of the college are expected to consult broadly before making important
decisions. With regard to some matters, the Faculty may create standing college committees to serve as
the established body with which the administrative officer is expected to consult.
Admissions and Financial Aid Advisory Committee
Charge: Serves as a sounding board for the Admissions
Office for concerns and challenges in recruitment efforts at the College;
acts as an advisory group to the Admissions Office through the Dean(s)
of Admissions, responding to issues such as recruitment and enrollment;
offers suggestions and recommendations for consideration as new policy and practice;
and serves as a conduit from the faculty for ideas regarding recruitment and
marketing of departments and programs. To fulfill this charge, members of the
committee may meet routinely with the President and other offices and departments
at the College to support coordinated and cooperative efforts to recruit students
to the College. The committee will ensure that reports are made to the Faculty
Meeting, Administrative Council, and Employee Council as a matter of information,
to keep all community members updated on progress in recruiting new students
to the College and the challenges faced in these efforts, and on new programs
or practices instituted in an effort to maintain and increase enrollment.
Membership: Four teaching faculty representing
each of the four divisions, two students, Associate Academic
Dean, Dean of Admissions, and an Athletic Liaison.
Budget Committee
Charge: Works with the Vice President for Financial Affairs
to prepare the annual budget, works in an advisory capacity to Administrative
Council during the budget planning cycle.
Membership: Academic Dean, Vice President
for Financial Affairs, two hourly staff members, six faculty
(at least two of whom should be administrative faculty and
at least two should be teaching faculty), and three students.
Earlham Welfare Committee
Charge: Serves as an information center on all matters
regarding faculty/staff welfare: insurance programs, benefits, general
salary scales, retirement programs, tuition remissions; advises the Provost
about policies on sabbaticals, leaves of absence, grants for attendance
at professional meetings and research grants; advises the Provost and appropriate
committees on faculty/staff welfare matters. Some committee recommendations
might be reached after studying grievances of faculty and staff members,
but the committee will not serve as an advocate in any individual’s
grievance case.
Membership: Four faculty members (one of which must be
administrative) and two hourly staff, Vice President for Financial Affairs
and Associate Vice President for Business Operations.
Vendor Relations Committee (VRC)
Charge: The VRC will take on four kinds of business.
First, it will write the vendor relations social audit, revise it as needed,
administer it to vendors, interpret the answers, and decide how to deal
with vendors whose answers are inadequate. Second, it will decide controversies
about our vendors in light of the principles in the Vendor Relations Policy
and a factual inquiry into the relevant vendors and alternatives. This
includes deciding what steps to take in response to unethical vendors.
Third, it will bear responsibility to recommend revision of the principles
in this document. Fourth, it will meet annually with the Vice President for Financial
Affairs to review his/her lists of our major vendors and vendors with which we
have decided not to do business. The decisions of the VRC will be advisory to
the President of Earlham College.
Membership: One member of the teaching faculty from the
college and one from ESR, each named by the faculties' nominating processes;
one student from the college and one from ESR, each named by the student
governments' nominating processes; one member of the hourly staff named
by Employee Council; and one senior member of the Earlham administrative
faculty named by the President.
