Student social events are planned for the enjoyment
of the Earlham community. Our primary concern is to provide entertainment
for
students in a safe atmosphere. Therefore, unless otherwise stated,
all student social events at the College are closed and available
only to Earlham community members. The sponsoring group is responsible
for monitoring its own event under the overall direction of Campus
Safety and Security.
1. Each event (including all details and arrangements)
must be discussed with, and approved by, the directors of Campus
Safety
and Security and of Student Activities at least two weeks before
the event is to occur. If the event is to occur in a residence
hall or campus house, the Area Director will fill the role of the
Director of Student Activities.
2. The directors of Campus Safety and Security and
of Student Activities work with the student event planners to prepare
for the safety
of the audience at the event. Student event planners must work
with the directors of Campus Safety and Security and of Student
Activities proactively during the entire planning process until
the event’s completion to help ensure a well organized and
safe event for the community.
3. Security personnel will be hired as necessary
by the Director of Campus Safety and Security.
4. Student event planners may check Earlham IDs
before students may enter the event. Guests must also show a form
of picture
ID before entering the event. The decision to check IDs or
not must
be agreed upon at least two weeks in advance. The final decision
will be made by the directors of Campus Safety and Security
and of Student Activities.
5. Earlham students may have guests at an event.
Unless a relative of an Earlham student or a prospective student
hosted by
the Admissions Office, all guests must be at least 18 years
of
age. Exceptions
may be made in advance with the Director of Student Activities.
Earlham students are completely responsible for their guests
and must remain with them at the event at all times.
6. Students sponsoring the event must make our Community
Principles and Practices expectations known and work with
the Office of
Campus Safety and Security to ensure the safety of those
attending the
event.
