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Earlhamite Policies
The Earlhamite does not offer paid or unpaid advertising space to the general public or to individual alumni. A limited number of advertisements appear in each issue. These are planned by Public Affairs and Institutional Advancement and usually support alumni-related programming and goals. There are no advertisements in Earlhamite Extras, the magazine's online supplement. Requests for campus-related advertisements should be directed to the Earlhamite editor. Articles by Faculty, Alumni or Freelancers The Earlhamite and its online supplement, Earlhamite Extras often include articles written by alumni, faculty members or professional freelance writers. The Earlhamite editor, having collected suggestions for alumni authors from Institutional Advancement staff or through personal research, is responsible for contacts and arrangements with writers beyond the Public Affairs staff. Articles become the property of the Earlhamite and may be reprinted for other uses only with the permission of the editor. Article Suggestions and Submissions Articles or submissions for articles about Earlham people or subject-matter may be sent to the Earlhamite editor. The editor selects articles based on their content and fit within the theme of a particular issue, and on the quality of the writing. He or she routinely consults the associate vice president for public affairs and, sometimes, the Publications Coordinating Committee, a group of teaching faculty and administrators who review plans for each issue. Generally, articles that have little or no relation to Earlham or its broad educational mission are declined. The contents of the Earlhamite and Earlhamite Extras, the online supplement to the magazine, grow from the publication's mission statement and emphasize the engagement of Earlham alumni, faculty members and students with a changing world. Issues of the magazine are planned to support institutional goals and initiatives. Earlhamite Extras publishes personal essays by alumni, faculty and students on a broad range of topics related to Earlham and its mission. If an article is chosen for inclusion, the editor reserves the right to edit the piece for length, style and clarity. The editor also handles arrangements for payment on a case-by-case basis. The editor plans, prepares and/or selects articles for the Earlhamite. In preparation for each issue, he or she consults the Publications Coordinating Committee, a group of teaching faculty and administrators charged with assisting in determining the magazine's overall direction and selecting themes for each issue. Throughout the magazine's production, the editor discusses progress on developing the content with the associate vice president for public affairs and sometimes with the vice president for institutional advancement. The contents of each Earlhamite issue grow from the publication's mission statement and emphasize the engagement of Earlham alumni, faculty members and students with a changing world. Issues of the magazine are planned to support institutional goals and initiatives. Guided by the College's mission and the theme of the issue, the editor has broad discretion about what is included. In making these judgments, the editor interacts continually with the Earlham community throughout the production of the magazine's articles and is expected to demonstrate sensitivity to any concerns brought to his or her attention. The associate vice president for public affairs and the vice president for institutional advancement are available for consultation as the need arises. The editor also plans, prepares and/or selects content for Earlhamite Extras, the online supplement to the magazine, consulting regularly with the Associate Vice President for Public Affairs and other concerned parties. The content in this venue is wide-ranging and not governed by particular themes. Nevertheless, if a dispute about including or excluding an article arises, the president, who serves as the Earlhamite's "publisher," should make the final decision about the magazine's content. Given the six-month interval between publication of the magazine's issues, the Earlhamite does not usually print corrections to previous articles or retract an article's content. Given the process of fact-checking and approvals for processing the magazine's articles, grievous errors are quite unusual. If an error is substantial or in the case of erroneous and grievous bias and in an effort to serve the interests of the readership, a printed correction may be considered. Earlhamite Extras does include a section for letters to the editor and will publish letters of 250 words or less on topics related to the contents of the magazine or its online supplement. The Editor selects the letters that appear on the site, and as a general rule, letters unrelated to the content of the magazine and its online supplement will not be published. Due to space limitations and the twice-a-year publication schedule, we do not publish letters in the print edition of the Earlhamite. The Earlhamite routinely publishes obituaries of alumni as well as past and current faculty and staff of the College. The Institutional Advancement Office always requests proof of death to verify the information on the death of an alumnus. Obituaries submitted by families or found in newspapers are often edited for brevity and style. Due to limited space, we typically list only immediate and step family members among the survivors, unless there are alumni among the extended family. Photographs and Digital Images Submissions of documentary style photographs demonstrating Earlham's engagement with a changing world are welcomed. Photographs of personal milestones are not published in the Earlhamite due to space limitations. Images may be sent to the editor as .jpg or .tif files and must have at least 300 dots per inch to reproduce well within the magazine; Web-quality photos are not high-resolution enough to be printed. The editor selects photographs based on their fit within a particular issue and on the quality of the photography. If a photograph is chosen for inclusion, the editor handles arrangements for payment and photo credit on a case-by-case basis. In general, photographs that we commission become the property of the Earlhamite and may be reprinted for other uses only with the permission of the editor. Professional photographers sometimes place limitations on the use of their photos. When an alumnus' book(s) or publication(s) is mentioned within an article, the citation will be documentary in style. In general the Earlhamite is not in the business of marketing alumni publications or other goods. Space issues connected with the January-July publishing schedule limit our ability to include book announcements in general. |
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Earlham
College · 801 National Road West · Richmond,
Indiana 47374-4095 |