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Frequently Asked Questions about Personal
Information and WebDB
Why do we all have
to be involved with updating our own directory information?
Earlham uses an integrated database called
Banner to keep consistent employee information in one place.
Each Earlham employee is added to this database as he/she
begins employment.
The database is used to create lists of faculty
and staff for use on the Web site and in such publications
as the Faculty/Staff Directory and the Curriculum Guide.
Employees are the best source to keep all of
this information up-to-date; employees are immediately aware
of degrees completed, address, phone and other factual changes.
This involvement fits in with Earlham’s decentralized
approach to management of our electronic resources and enables
all of us to become more computer literate. WebDB offers another
way through which electronic communication keeps the campus
better informed about the members of our community. The trick
is enabling everyone to use WebDB and providing the equipment
and support to make it possible.
Why is my nickname
showing up in printed materials, rather than my formal name?
This is probably occurring because you have
not entered the name you really prefer in the Preferred
First
Name field. Follow steps 1-4 from the instruction list to
update the Preferred First Name field. Remember to scroll
to the bottom of each of the screens you open during the
updating process and to end the process by pressing the “Update
Information” button. In a few days, you’ll receive
an e-mail message asking you to review your information.
If
you experience problems, please contact the operator.
How can I keep my home
address/
phone number/photo from being printed in the directory
or viewed on WebDB?
Use steps 5 and 6 in the instructions to indicate
the privacy of your personal information.
Why do I still see my
home address and phone after I’ve set these fields not
to be included on-line or in print publications?
The Approve Directory Information link allows
you to review all of your information in Banner. It is not
showing you what will print or not print; it is showing what
will be in the database. You can view your settings for privacy
at the Privacy Link.
A good way to test whether or not your privacy
settings are working is to ask a co-worker to log into WebDB
and see what that person can see when he/she calls up the
“Person Information” link and searches for you.
All of us can view each other’s information at WebDB,
depending upon how we have marked the privacy settings.
Why can’t
I list my children in order of their ages in the printed directory?
We have tried to keep the directory download
process as simple as possible, limiting the amount of manual
editing it requires. Banner most times automatically alphabetizes
the names of children. It is not possible for us to override
this alphabetizing function.
Why don’t
all of my departments show up after my name in the printed
directory?
Many employees divide their time among two
or more departments. Banner provides space for an employee’s
various positions and departments while at Earlham. You should
enter all of your positions and the corresponding departments
in the order of priority to you. For the Faculty/Staff Directory,
Public Affairs chooses to download only the first department
listed by each employee in an effort to save space in the
front part of the directory. (If you would like an exception
to be made, contact Gayle
Bryant.)
Your affiliations with more than one department will show
at the back of the Faculty/Staff Directory in the Departmental
Index.
Why isn’t my
college/university available in the list of colleges? Why
can’t I enter my college’s name?
The field for listing the colleges/universities
you attended is linked with a predetermined list of colleges.
This list can be changed if needed. Please use the WebDB “Contact
Us” link to let the editor know that you are having
difficulty. It is usually possible to add your college although
it may take some time.
Why isn’t my
degree available in the list of degrees?
The field for listing the degrees earned is
linked with a predetermined list of degree abbreviations.
This list can be changed if needed. Please use the WebDB “Contact
Us” link to let the editor know that you are having
difficulty. It is usually possible to add your degree although
it may take some time. | 
