Non-Disclosure of Directory Information

Students may withhold directory information from the media and from publication on campus by filing a Non-Disclosure of Directory Information Form before the end of the second week of the Fall Semester. Requests for non-disclosure will be honored by the institution for only one academic year; therefore, authorization to withhold directory information must be filed annually in the Public Affairs Office. Forms also are available online and in the Public Affairs and Registrars' offices.

Standard Directory Information

Earlham College routinely provides basic directory information about students in accordance with The Family Educational Rights and Privacy Act (FERPA). This includes:

• student name, campus address, campus phone and e-mail address;
• student's hometown and state;
• identity of parents, guardians or next of kin;
• major field of study and year of graduation;
• dates of attendance, and degrees and awards received;
• most recent previous educational agency or institution attended by the student;
• participation in officially recognized college activities and sports;
• photographs as available; and
• weight and height of members of athletic teams.

Much of this information is typically used in media releases, publications, event programs and lists for on-campus office use. However, please note that students' campus addresses, phones and e-mails are not shared with the media; they are made available in the on-campus directory.

The College does not release directory information to off-campus vendors or agents unless required to do so by law. To read more about this, visit the Directory Information Policy.

Public Affairs Office Procedure

The Public Affairs Assistant maintains a paper copy of the Non-Disclosure of Directory Information Forms for students not wishing to receive hometown news coverage. The Assistant also inserts "DO NOT SEND" in the first Banner media field (M1) for all such students.

Earlham College · 801 National Road West · Richmond, Indiana 47374-4095
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This page last updated: August 26, 2008