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Frequently Asked Questions Between the hours of 8:00 A.M. and 4:00 P.M., the Registrar's Office is open. If you have questions or concerns regarding your transcript, course selection, academic standing, your major/minor or your adviser, the Registrar's Office is the place to go. If we cannot answer your question or address your concern, we will direct you to the appropriate office. The Registrar's Office can be reached by phone at 765/983-1515, by FAX at 765/983-1374 or in person. Our office is located on the first floor of Carpenter Hall, between the Financial Aid Office and the President's Office. Following are some questions we are frequently asked: Q: How do I declare my major and/or minor and by when must this be done? A: Major Declaration and Minor Declaration forms are available in the Registrar's Office and can also be downloaded from the Registrar's Office web site. The form is completed in consultation with an academic adviser in the major and/or minor which the student is declaring and both forms require the student and adviser signature. Students are expected to officially declare a major by the end of their sophomore year. Minors are optional and must be declared by the end of the first semester of the student's senior year. Q: How is my GPA (grade point average) calculated? A: The GPA (grade point average) is calculated by dividing the total honor points by the number of credits. Example for a semester: A (4 credits) 4 credits x 4 honor points = 16 honor points; B+ (3 credits) 3 credits x 3.3 honor points = 9.9 honor points; B- (3 credits) 3 credits x 2.7 honor points = 8.1 honor points; A- (4 credits) 4 credits x 3.7 honor points = 14.8 honor points. Total honor points = 48.8. Total credits = 14. Total honor points divided by credits (48.8 divided by 14 = 3.48 grade point average. Q: How do I get a copy of my official Earlham transcript? A: There are transcript order forms available in the Registrar's Office. This form can also be downloaded from the Registrar's Office web site, completed and returned to the Registrar's Office. Each transcript ordered is $5.00 and the fee is due at the time of the request. Transcript fees are not charged to the student's account. Transcripts are processed on Monday and Thursday each week. They are mailed once they are released by the Accounting Office. Students ordering transcripts should allow a one-two week turn around time for processing and mailing. We accept faxed orders as well as orders mailed to us via U.S. mail. In all cases, the following information is required: student name, current mailing address, address to which the transcript is to be sent, student signature. Students faxing orders to us will be invoiced $5.00 per copy ordered. Q: How are grade reports distributed? A: It is Earlham’s policy to report grades directly to the student. Beginning with Fall Semester 2005, students will no longer be provided a printed copy of semester grades. Grades will be available only via WebDB. It is the student’s responsibility to report grades to their parent(s).
Q: How do I know if a course I am taking or plan to take fulfills a general education requirement? A: Courses fulfilling a general education requirement are designated as such in the Earlham Curriculum Guide, on the printed course schedule available at various sites around campus as well as on WebDB. On WebDB, courses fulfilling a general education requirement are designated with a red G to the left of the course number. Students should click on the course title for a description of which requirement is fulfilled by that particular course. Q: How do I get approval to transfer courses to Earlham A: Transfer Approval forms are available in the Registrar's Office or can be downloaded from the Registrar's Office web site. The form requires the signature of the student's academic adviser as well as a department faculty signature if the course is being approved to fulfill a general education requirement or a requirement for the student's major or minor. The back of the form (or page 1 of the downloaded form) gives a complete description of the transfer approval process |
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Earlham College · 801 National Road West · Richmond,
Indiana 47374-4095 |