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Registrar's
Office Links:
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Glossary of Important Terms and Information
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Enrollment Confirmation
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Students 'check
in' on the day preceding the first day of class of each
semester. Tables are set up in the Carpenter Hall lobby
where the Registrar’s Office distributes registration
information and confirms the students’ enrollment for
the semester. At this time, the student may need to see
the Accounting Office or Financial Aid, both of which
are located in Carpenter Hall. Before students are permitted
to confirm enrollment, accounts must be cleared by the
published deadline or appropriate arrangements made with
Earlham’s Accounting Office. Students are required to
confirm their enrollment within 48 hours of the close
of Enrollment Confirmation Day or risk being automatically
dropped from all registered classes and placing their
financial aid in jeopardy. The Registrar’s Office cannot
verify the enrollment of any student who has not confirmed
his/her enrollment. The enrollment confirmation dates
are August 26, 2008, for the fall semester, and January
13, 2009, for the spring semester.
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Course Load
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All students
registered for a minimum of 12 credits are considered
as full-time and will be billed as such unless they have
approval from the Registrar for part-time status. At the
close of the Registration/Schedule Change period (Tuesday,
September 2, 2008 for fall semester and Tuesday, January
20, 2009 for spring semester) registrations/schedule changes
are processed by the Registrar's Office. At the conclusion
of this process, students registered for more than 18 credits
will be billed an overload charge of $925.00 per credit.
Applied music
lessons, for which an additional fee of $380.00 is billed,
are not considered a part of credits over 18. Other
exceptions to this policy are not granted.
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Registration/Schedule
Change Deadline
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The deadline
to submit registration cards or add/drop forms is Tuesday,
September 2, 2008. The Registrar’s Office will be
closed the afternoon of Wednesday, September
3, 2008 to
process registrations. Please see Course
Load for
overload charge information. There will be no exceptions
to the overload charge procedure.
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Late Charges
Careful planning with
your adviser should help you avoid Late Charges. These charges
also are applicable to transfer students. Late Charges are posted
to a student’s
account when:
- a student fails to confirm his/her enrollment (see
Enrollment Confirmation in the Glossary) within
48 hours of the close of Enrollment Confirmation — $25.00;
- a student’s
registration form is turned in after the published deadline —
$25.00;
- a student changes his/her registration after the
published deadline — $25.00;
- a student fails to submit a Declaration of Major
form by the end of their fourth semester of enrollment or by having
attained 58 credit hours — $25.00;
- a student fails to submit a Declaration of Major
form by the end of their fifth semester of enrollment or by having
attained 74 credit hours — $50.00;
- a student fails to submit a Declaration of Major
form by the end of their sixth semester of enrollment or by having
attained 88 credit hours — $100.00;
- a student fails to submit a Declaration of Major
form by the end of each succeeding semester after the sixth semester
of enrollment or having
attained 88 credit hours — $100.00;
- a student requests and is granted approval for a
change to a prior semester’s
registration — $200.00.
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Registration
for May Term 2009
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Spring Semester Registration
closes on Tuesday, January 20, 2009. Students
adding May Term after this date will be charged the
May Term Charge of $800.00 regardless
of
the number
of credits for which
they are registered. No exceptions
to this policy will be granted. Room rental for on-campus
May Term courses is $81.50 per week; no meals are
provided.
May Term 2009 Registration: Read
carefully to understand the impact of courseload and May Term registration
on billing.
- If a student is enrolled in 18 hours or less —
including the May Term credits — during Spring Semester registration,
there
is no additional tuition charge.
- If a student registers for more than 18 hours for
the Spring Semester — including the May Term credits — a tuition
charge of
$800.00 is charged to the student’s account.
- All students enrolled in May Term are assessed a non-refundable
program fee of $190.00.
- Students participating in Off-Campus May Term programs
will be assessed a non-refundable program fee of $330.00, $140.00
of which is an International Programs Office administrative fee.
Note: No independent studies, audits or
variable credit is available during May Term. Credit will be awarded
only as indicated on the course schedule.
Students dropping May Term after Spring
Semester registration closes (Tuesday, January 20, 2009) will
be assessed
50% of any applicable tuition charge. The student remains responsible
for the $190.00 non-refundable program fee ($330.00 for off-campus
May Term programs).
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Policy for
Reporting End of Semester Grades to Students and
Parents
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It is Earlham’s
policy to report grades directly to the student. Beginning with Fall
Semester 2005, students will no longer be provided a printed
copy of semester grades. Grades will be available only via WebDB.
It is the student’s responsibility to report grades to their
parent(s).
Note: Parents of first-year
students will receive the parent copy of the Fall
Semester grade report by mail in late January. All subsequent
grade reports
will be distributed as explained above.
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WebDB
WebDB is Earlham's
own vehicle that allows anyone with access to the Web
to view the Earlham course schedule and course descriptions
on line. Earlham students and their advisers also use
WebDB to view student and faculty class schedules, registration
lists for courses and student transcripts. A registration
tool is also available to Earlham students via WebDB.
These last features are accessible only with a valid
Earlham password. WebDB offers many features not noted
here and students, faculty and administrative offices
use it routinely.
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