Financial Matters

It is important to pay attention to all materials and communications from Earlham, especially information concerning bills and finances. Explore the subjects below to learn more about bills, making payments, expenses, and more.


Please pay very close attention to the information that you receive from the Accounting Office. They will provide you with detailed information about your expenses at Earlham and about your payment of those expenses. It is important to check your bills to be sure that information is accurate.

You and your parents should receive their Fall Semester Bill in the summer. Before the semester begins, you or your parents are required to make a payment for the semester or agree to an acceptable payment arrangement with the Accounting Office. International students are permitted to make full payments or to pay the first installment of their payment arrangement on Confirmation Day (the day before classes begin.) All payment arrangements must be approved prior to your arrival on campus. Registration could be delayed and additional late registration fees could be charged if payment arrangements are not made or payment is not received by the day before classes begin.

You will receive a monthly statement in your campus mailbox if you have a balance due on your account. In addition to tuition, room and board, which appear on the Fall Semester Bill (payment due in August) and the Spring Semester Bill (payment due in January), other charges may be billed to the student account such as library fines, lost key fines, late registration fees, health service charges, insurance fees, cost of music lessons and overload charges (taking more than 18 semester hours in any given semester.) Please pay these charges as they occur.

The Accounting Department must have an accurate address to send you Semester Billing Statements. During the school year, all monthly statements are mailed to the student’s campus mailbox. If you have questions about where statements are sent, please contact Mary Scott in the Accounting Department at (765) 983-1333.

Earlham College has partnered with peerTransfer in order to streamline the process of international payments. peerTransfer allows you to pay securely from any country and any bank, generally in your home currency. By making your payment with peerTransfer you can

  • Track your payments from start to finish
  • Save on bank fees and exchange rates
  • Contact their multilingual customer support team with any questions, day or night.

Payments made through peerTransfer will be attributed to your student account in order to pay for tuition, fees, room, and board costs. If you have questions about payments towards the student account, please contact the Accounting office.


Be prepared to meet your initial expenses for tuition, room and board, books, and personal items.   For security reasons, it is not advisable to carry large quantities of cash with you. There is an ATM located on campus that you may use to withdraw cash with a card that is affiliated with any of the following networks: Discover, AMEX, MasterCard, Visa, Fastbank, Pulse, Quest, Cirrus, Maestro, US Bank.

If you expect to receive funds from home, you should ensure that satisfactory arrangements for the transfer of funds have been made prior to your departure for the U.S. You may contact Mary Scott in the Accounting Office at Earlham to receive instructions on wire transfers. Remember that there may be wire fees for electronic transfers and be sure to wire sufficient funds to cover these fees. You should know your government's regulations on currency exchange and transfers to the United States. Delays in the transfer of funds can create a hardship and an inconvenience as you may be prevented from attending classes if your bill is not paid.

The college does not make new financial aid awards to enrolled international students. If you were not offered financial aid, you will not be able to obtain assistance after you have enrolled. If you have received a financial aid award, you will be able to renew your award each year as outlined in your acceptance letter; you will not receive additional financial assistance. On-campus jobs are limited and eligibility for work award does not guarantee that you will be able to find work on-campus.  Working off-campus is prohibited except for specific, program-related employment with approval from the US Department of Homeland Security. Therefore, it is essential that you have arranged for the funding of your education before the beginning of your studies here.

The expenses listed by the college for books and personal expenses (around $4,050) are an average. Some students find that they need more money, and some less. Personal expenses, especially at first, may be higher than you imagine. You do not need to bring the entire $4,050 with you in August but you should plan to have at least that amount available to you for your personal expenses each year.

Required books in some academic areas (sciences, economics) are very expensive. Ordering books online or purchasing used books may reduce the price.

The next section may assist you in estimating expenses:

Total Personal Expenses $150-350 per month


  • textbooks (per semester) $300 - $600
  • notebooks $1 - $3
  • pen $0.30 - $3
  • laptop $400 and up
  • 2 GB flash drive $6 - $10
  • 16 GB flash drive $30


  • movies off-campus $9
  • movies rental $1 - $4
  • meal in restaurant $10 - $25/person
  • fast food $5 - $10
  • coffee shop on-campus $1 - $8

Cell Phones:

  • With 2-year plan $0 - $200
  • Without 2-year plan $200 - $600
  • Monthly fees with plan $60 - $200/month
  • Monthly pre-paid plans $25 - $60/month
  • Pre-paid phone $20 - $200

Personal Items:

  • soap $2/3 bars
  • shampoo $3 - $7
  • deodorant $2.50
  • toothpaste $3
  • shaving cream $2.50
  • tampons $5
  • laundry detergent $6

Health Insurance:

  • College plan is approximately $1,150 per year


  • t-shirt $10 - $30
  • sweatshirt $20 - $45
  • blue jeans $30 - $100
  • tennis shoes $30 - $100+
  • sweater $25 - $75
  • winter coat $50 - $200+
  • sheet set $15+
  • blanket $15+
  • comforter $25+
  • pillow $10+
  • international telephone charges rates per minute vary depending on country
  • Food during breaks when dining hall is closed $50+

In the U.S., it is customary to use credit cards or ATM cards rather than using cash because it is easier and safer. It is best to open an account at a bank so that money can be taken out of the account when needed. It is not safe to carry large amounts of cash or to keep cash in your room. Representatives of area banks will be available on campus to assist you in opening an appropriate bank account. If you would like more information now, you can visit the Banking page.


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