Create your future. Shape your world.
In the US, the Department of Homeland Security (DHS) is responsible for implementing immigration regulations. Citizenship and Immigration Services (CIS), a division of DHS, requires that international students abide by specific rules and regulations during their period of study in the United States. If you do not maintain your status and are considered unlawfully present in the U.S. you could face serious consequences.
This is proof that you are entering the U.S. as a student or exchange visitor. Please keep this in your passport. You are required to keep all original copies of form I-20/DS-2019 throughout your stay as an F-1 student or J-1 exchange visitor and possibly longer if you return to the U.S. in any capacity other than as a tourist.
You must have page 3 of your I-20 or the lower-right section on page 1 of your DS-2019 signed by an international student adviser before you travel outside of the U.S. Travel signatures are vaild for one year.
It is a good idea to keep all of your documentation together in a centralized and safe place. This location should be a place where you can locate your documents at all times. In addition, you must carry a photocopy of your I-20/DS-2019 with you at all times while in the U.S.
(Arrival and Departure Record) - The I-94 is given to you at the airport when you arrive in the U.S. and shows that you have been legally admitted. It is often stapled to your passport and contains an eleven digit Admission Number. DO NOT LOSE THIS FORM. If you need to apply for any extension or change of status, practical training or other regulatory changes, you must submit your I-94 to the Bureau of Immigration and Customs Enforcement (ICE). ICE uses the admission number to keep track of your U.S. arrivals and departures.
NOTE: When you enter the U.S., the ICE representative should write F-1, D/S, your date of entry and port of entry on your I-20/DS2019 and I-94 documents. The D/S means "duration of status". This indicates that you are allowed to remain in the United States as long as you maintain your F-1/J-1 status. If the officer writes anything other than F-1 D/S on your I-94 document, please see a member of the IPO staff as soon as possible.
F-1 and J-1 students (and most teaching assistants) are admitted to the United States for D/S or Duration of Status. This should have been marked on your I-94 at your port of entry. For F-1 students, duration of status is defined as the length of time necessary to complete your academic program, a maximum of one year of authorized post-completion optional practical training plus 60 days to prepare to depart the U.S. The definition for J-1 visa holders is the time necessary to complete their program plus 30 days to prepare to depart the U.S.
If you are unable to complete your degree by the validity date in box #5 on your I-20 or the "To" date in box #3 on your DS-2019, you may apply for an extension of stay. You must apply for the extension 30-45 days prior to the expiration date. See an International Student Adviser for details.
Immigration law and regulations require that all foreign nationals, including lawful permanent residents, students, visiting scholars and visitors report each personal change of address within ten (10) days of moving. For students and scholars on F-1 and J-1 visas you may comply with this regulation by submitting address information in writing to an International Student Adviser who will then enter it into the SEVIS database system.
While residing in campus housing, we will use Earlham’s address and your Earlham drawer number. However, if at any point in time you move from campus housing, you must report a change of address in writing to IPO within 10 days of moving. This includes vacation periods or off-campus study in the U.S. IPO is then required to make the changes to your SEVIS record.
Students who change their major must complete a Change of Major Form with their academic adviser and submit it to the Registrar’s office. Students must also submit a copy of this form to IPO to request an updated I-20 or DS-2019 reflecting the change of major. IPO must provide this information to SEVIS within 21 days of the change. This includes initial declaration of a major as well.
J-1 visitors have a 30-day grace period following the completion of their program and F-1 students have a 60-day grace period following completion of study or completion of optional practical training to 1) depart the US, 2) transfer to another institution, or 3) change status.
However, students who terminate their studies before completion of their academic program do NOT receive a 60-day grace period. These students MUST notify IPO BEFORE terminating studies in order to receive a 15-day grace period to depart the US. Failure to notify IPO prior to terminating studies eliminates the grace period, and the student will need to leave the US immediately.
All F and J visa holders must file appropriate U.S. tax forms even if they have no income, their income is not connected to the U.S., their only income was from scholarships or grants, or their income was partially or fully exempt from U.S. taxation based on a tax treaty with their home country. The federal government assesses tax on any amount of scholarships and grants that exceed tuition, fees, and required expenses. In accordance with federal law, Earlham withholds 14% of any scholarship amount above tuition, fees, and required expenses in order to pay this tax. Students who receive full scholarships must be prepared to reimburse the College for this tax payment of approximately $1,060 per calendar year.
If you use scholarship funds to purchase books or other required supplies for Earlham courses, keep your receipts as they can be used to reduce the taxes that you have to pay on your scholarship.
The International Programs Office may not provide individual tax advice or assist individuals with filing their forms. However, in the spring of each year IPO organizes tax seminars to provide you with further information on filing U.S. tax returns.
Maintaining F1 Status
J1 Students Must
Certificate of Eligibility (I-20 or DS-2019)
Duration of Status
Extension of Status
Exceptions to Full-time Enrollment
USCIS Change of Address
Change of Major
Completion/Termination of Studies