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Article XV: Official Earlham Student Government
Documents
Official Documents of the Earlham Student Government serve as
written evidence of the ongoing processes within the ESG, as well
as between
the ESG and the overall Earlham College Governance Structure.
All approved minutes taken by the Recording Clerk are Official
Documents of the Earlham Student Government. These minutes shall
be made public to the Earlham
community and then a copy shall be filed in the ESG archives for future reference.
All appointed officers of the Earlham Student Government shall be given appointment
letters, signed by the officer(s) who appoints them. These letters are Official
Documents of the ESG and a copy shall be filed in the ESG archives for future
reference.
All documents signed in the name of the Earlham Student Government with approval
by consensus of the Cabinet, are considered ESG official documents and a copy
shall be filed in the ESG archives for future reference.
The Cabinet shall issue monthly written statements detailing all major occurrences
within,
and decisions taken by, the Earlham Student Government. This includes, but
is not limited to,
the results of all elections and referendums. All of these statements are Official
Documents of
the ESG. These statements shall be made public to the Earlham community and
a copy shall be
filed in the ESG archives for future reference.
When delegated such authority, the Earlham Student Government makes decisions
on issues and policy recommendations of great importance to the Earlham Community.
Such decisions shall be put in writing, made public to the Earlham community,
and then a copy shall be filed as Official Documents in the ESG archives for
future reference.
All Official Documents shall be made available to the inquiring party upon
written request.
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