| Article VI (Duties
The Convenor(s) shall:
• Be the official representatives of SAB.
• Facilitate and supervise the overall direction of SAB programming.
• One Convenor must attend all Administrative Council and ESG meetings
and retreats.
• One Convenor must attend all Event Committee meetings and retreats.
• Hold at least one planning retreat per semester.
• Meet once a week with the Advisor(s).
• Hold a SAB meeting weekly.
• Assist in the selection process of the Equipment Manager.
• Coordinate and facilitate good relations with the Security Office,
the Student Development Office, and the Director of Student
Activities.
• Communicate with booking agencies, review media materials and
coordinate the contacting of entertainment.
• Be responsible for the planning, coordinating, executing, implementing,
attending and evaluating events sponsored and co-sponsored
by SAB.
• Work closely with the Advisor while contracting talent and events.
• Recruit diverse new members to fill SAB positions and membership,
encouraging contributions from all cultural and social groups
of the Earlham campus.
The Business Manager/Secretary shall:
• Maintain financial records.
• Communicate with booking agencies, review media materials and
coordinate the contacting of entertainment.
• Maintain the office in a neat and orderly fashion.
• Update and revise all SAB documents.
• Send minutes from SAB meetings to SAB members by email the
day after the meeting.
• Recruit diverse new members to fill SAB positions and membership,
encouraging contributions from all cultural and social
groups of the Earlham campus.
The Publicity Manager shall:
• In consultation with the other officers,
plan, organize, coordinate and execute all promotions of SAB.
• Keep an adequate stock of publicity supplies in the SAB office.
• Establish and enforce appropriate deadlines for information submission.
• Maintain the office in a neat and orderly fashion.
• Recruit diverse new members to fill SAB positions and membership,
encouraging contributions from all cultural and social groups
of the Earlham campus.
The Equipment Manager(s) shall:
• Regularly inventory all SAB equipment.
• Submit a written inventory to the Advisor and Convenors at least
once per semester.
• Work closely with the Director of Instructional Media and Technology.
• Report immediately any misplaced, damaged, lost, or stolen equipment
to the Student Activities Office and Campus Security.
• Work with other campus constituencies in co-sponsorship for equipment
needs.
• Maintain the sound equipment room in a neat and orderly fashion.
• Hold two training sessions each semester for sound equipment
and lights.
• Develop a working manual for sound and light equipment.
The Students at Large shall:
• Communicate with booking agencies, review
media materials and coordinate the contacting of entertainment.
• Be responsible for the planning, coordinating, executing, implementing,
attending and evaluating events sponsored and co-sponsored
by SAB.
• Perform whatever duties are required for the function of the
event.
• Work closely with the Advisor while contracting talent and events.
• Maintain the office in a neat and orderly fashion.
• Recruit diverse new members to fill SAB positions and membership,
encouraging contributions from all cultural and
social groups of the Earlham campus.
• Conduct a survey once a semester
All Board Members shall:
• Provide a channel through which
non-SAB members may receive assistance to co-sponsorship events
with SAB
(i.e., all aspects
of organization prior to SAB review, monetary and/or otherwise).
• Be responsible to help run events, frequently.
• Attend meetings consistently.
Grounds for Removal:
• The officer is not fulfilling his/her
assigned duties or are abusing privileges.
• The officer has been directly and clearly confronted by the Convenor
and/or other officers regarding his/her performance
and the performance has not improved.
• The officer has received a written statement from the Convenor
regarding his/her performance and the performance
has not improved.
Process for Removal once grounds have been established:
• Any member of SAB may, with prior
notice to the Convenor, recommend removal of an officer during
a private
meeting
with the Advisor and Convenor. The Director of Student Activities will be
informed immediately.
• In the case that the Convenor is recommended for removal, the
Board shall select a student member by consensus
to preside over the removal proceedings. The President of Student Government
must be consulted prior to this procedure.
• The officer in question will have a discussion with the officers
and Advisor.
• The officers shall meet in closed session, without the officer
in question, to review the case and render
a decision by consensus. A quorum of 4 must be present in order to reach consensus.
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