The ABCs of EAC

Important information to read BEFORE you arrive for Explore-A-College!

Studying outside on The Heart.


Books

  • Since all classes vary in content and instruction, the text and/or materials required will also vary. Prices for text/materials range from $10 to $100.
  • You will be able to purchase your texts in the Earlham College Bookstore on the day of registration.


Campus Safety and Security

  • The Earlham College Campus Safety and Security Office is set up to help ensure the health and safety of the community.
  • The office is located near the Maintenance building and is open 8:00 a.m. to 4:00 p.m. during the week.
  • There are security officers on duty 24 hours a day every day of the year.
  • Matters of health and safety are of paramount importance in any residential setting.
  • The Summer Conference Office, the Campus Safety and Security Office, and the Maintenance Department have worked together to establish systems and procedures to ensure the protection of Earlham summer participants.
  • Each residential unit has strategically located fire alarms and smoke detectors.
  • Fire and tornado emergency procedures are posted by all telephones and in public areas.


Emergency Telephone Numbers 

  • In case of an emergency in which a family needs to communicate with a participant, please call one of the following numbers:
    • Explore-A-College Office: 765-983-1330 or 1462 from 8:30 a.m. to 3:00 p.m.
    • Director's cell phone: 765-914-1783, 24 hours a day
    • Runyan Center Desk: 765-983-1580, 24 hours a day
    • Campus Safety and Security: 765-983-1400, 24 hours a day.


Extra Expenses

  • Participants are responsible for paying for off-campus events, extra food and snacks (pizza, ice cream, etc.), group photograph, and bookstore purchases (souvenirs, supplies, etc.)
  • Cost for bowling and roller-skating is $5.00 each activity.


Food Service

  • All participants eat in a central dining room in Earlham Hall. The College food service provides a wide selection of food, including vegetarian and vegan options.
  • Please make sure the Director knows if the participant has special dietary needs.
  • Proper attire and footwear must be worn in the dining hall at all times..


Health Services

  • Please make sure to complete and turn in the Emergency Information Form. one copy is kept in the residential hall and another with the Director at all times.
  • Health issues and concerns should be brought to the attention of the Director and Student Program Assistant immediately.
  • Many of the student staff recently completed First Aid training.
  • In addition, trained campus security officers are one call 24 hours a day.
  • Reid Hospital, a large regional hospital, is located 2.6 miles from the Earlham campus.

Moving into the dorm!


Housing

  • Explore-A-College participants will be housed in a regular residential dormitory.
  • Female and male participants will be housed on separate halls.
  • There are shared bathrooms on each hall.
  • Current Earlham students serve as dorm counselors.
  • Most rooms are double occupancy; a very few are triple or suite.
  • Each double room comes equipped with two single beds, two dressers, two desks, a bookcase, and a mirror. There is an overhead room light, but no desk lamp.
  • A blanket and a pillow will be provided to each participants. Students must bring sheets for a single bed, towels, and washcloth.
  • Students are charged for any damages to the room or its contents that occur during their stay.


Keys and Access Cards

  • Each participant will be issued an access card (needed to gain entrance into the residence hall) and a dorm room key (needed to unlock the dorm room).
  • A $50 deposit is to be paid separately at the time of registration on June 22.
  • If paying by check, this must be a separate check from the one used to pay for the program or books.
  • The deposit fee will be refunded at Runyan Center desk when the participant checks out of College housing on July 5.
  • If a student loses the room key, $40 of the deposit will not be refunded. If a student loses the access card, $10 of the deposit will not be refunded.


Laundry Facilities

  • Participants may use the washers and dryers located in the residence hall. Bring laundry detergent and coins.


Packing List

  • Earlham College has a casual environment.
  • Clothing: Shorts and t-shirts are acceptable for nearly everything. Bring at least one pair of long pants, a long sleeve shirt, socks, and tennis shoes for certain activities (community service and roller skating).
  • Linens: Sheet set for a single bed, towel, and washcloth.
  • Toiletries: Soap, shampoo, toothpast, toothbrush, etc.
  • List of other suggested items:
    • Alarm clock
    • Cell phone, if available - communicate with your family!
    • Desk lamp
    • Insect repellent/insect bite medication
    • Jacket/sweatshirt
    • Laundry detergent/laundry bag
    • Notebook
    • Pens/pencils
    • Personal medications
    • Personal sports equipment
    • Sandals/flip-flops
    • Sunscreen
    • Swimsuit
    • Umbrella
  • Please DO NOT bring personal computers or video game systems.

Enjoying free time to make a new friend.


Postal Services

  • The College has complete postal facilities located in Runyan Center where letters and packages may be sent and received.
  • Letters or packages mailed to participants should be addressed as follows:
    "Participant's Name"
    c/o Susan Hillmann de Castañeda
    Earlham Explore-A-College
    801 National Road West
    Richmond, IN 47374-4095


Telephone Service

  • Participants may use the dorm room telephone to receive incoming calls or to call campus extensions.
  • Participants may make long distance telephone calls by using personal cell phone, a calling card, or a pay telephone.
  • The dorm room telephone extension will be provided to families at registration.
  • Students will be billed for any damage to a campus telephone.
  • Students may bring personal cell phones but must turn them off during class.


Time and Weather

  • Richmond observes Eastern Daylight time - we are on the same time as New York City.
  • Indiana weather ranges from hot and humid to chilly and rainy. Check the long-range forecast for eastern Indiana in order to have a better idea of what to pack.

 

If you have questions or concerns, please contact us.

Susan Hillmann de Castañeda, EC'93, Director Explore-A-College
Melissa Bickford, Program Assistant

Telephone toll-free: 1-800-EARLHAM (1-800-327-5426)
Within Richmond area: 983-1330 or 983-1462
FAX: 765/983-1560
E-mail: Explore-A-College

Earlham College
801 National Road West
Richmond, IN 47374-4095

Earlham College affirms its commitment, in all its activities and processes, to treat people equally without concern for age, gender, sexual orientation, race, nationality, or ethnic origin.