Loan Periods

What Can be Borrowed?

The following materials MAY NOT be checked out from either Lilly or Wildman Libraries:

• Journals
• Reference materials
• Microfiche/Microfilm
• Rare books/Archival materials

The following items are among those that MAY be checked out:

• All books in the Main Stacks (the general library collection)
• Maps
• Government documents
• Reserve materials
• Laptop computers, power cords, PC adapters, and computer cases
  (policies and fines)

NOTE: if any of the above materials do not have a barcode, bring them to the circulation desk and alert staff of this before checking out items. Circulation staff will need a few minutes to barcode these items and prepare them for checkout.

Loan Periods for General Materials

Earlham, Bethany, and ESR Students

• Circulation is for 28 days
• Maximum number of books: 50

Alumni and Off-Campus Patrons

• Circulation is for 14 days
• Maximum number of books: 10

PALNI-affiliated and ALI-affiliated Patrons

• Circulation is for 28 days
• Maximum number of books: 10

Earlham, Bethany, and ESR Faculty, Staff, and Retirees (includes IU East Faculty)

• Circulation is for 120 days
• Maximum number of books: 100

Exceptions

• New books circulate for a two week period, regardless of patron status

Loan Periods for Reserve Materials and Laptop Computers and accessories

Materials on reserve at either library have varied circulation periods, from 1 hour to 7 days, depending on the restrictions placed upon them by faculty and library staff. You will be informed of the loan period by circulation staff at checkout.

For more information on reserve policies and overdue fines on reserve materials, go to the page for reserve materials.

Laptop computers and accessories (power cords, PC adapters, and computer cases) are only available at Lilly Library. All items circulate for 4 hours, and MAY NOT leave the library. Each item must be checked out separately at the circulation desk, and patrons must leave their campus ID at the circulation desk until the items are returned. These items must be returned directly to a student worker at the circulation desk. In order to check out laptops and accessories, users must sign a Lilly Library Laptop Computer Agreement. This form provides a detailed outline of the policies regarding laptop use and may be printed from the link above or picked up at the Lilly Library circulation desk.

Fines

Overdue fines are $.25 per day per book. The maximum overdue fine is $30.00 per book. Fines for Reserves accrue at a rate of $1.00 per hour per item. Fines for ITAM materials are listed on the ITAM Circulation page. Fines for laptops and related materials are listed below.

After an item has been overdue for three weeks, a lost book fee of $60.00 (minimum charge) will be automatically assessed. This fee includes a $20.00 processing fee and $40.00 for the replacement cost of the book*.

Every month outstanding fines are sent to the Accounting Office and billed to student accounts. These fines are then marked as paid in patron records in the library computer system. Therefore, if you receive a notice stating that you have library fines, your patron account MAY NOT indicate that you have a library fine. Questions about such fines should be directed to the appropriate Circulation Supervisor.

Once fines have been sent to the Accounting Office, you must return books directly to a circulation supervisor within six months of the time the account was billed in order to have the lost book fee removed from your student account. Any overdue fines associated with the materials will remain charged to your student account.

* The replacement fee for a lost book is a $40.00 minimum charge. If the book costs more than $40.00, the difference will be billed to the patron account. If the book is returned to the library, the $40.00 replacement fee will be removed from the account. If the library has not yet ordered a replacement copy of the book, the $20.00 processing fee will also be removed from the account at that time. Any overdue charges that have accrued (up to $30.00) will remain charged to the account. In order to make sure that all fines are properly removed, lost books should always be returned directly to a circulation supervisor.

Fines for Laptops and Accessories
Overdue fines for laptops and accessories are as follows:

• Laptop $5.00 per hour
• Power Cord $1.00 per hour
• PC Adapter $1.00 per hour
• Computer Case $1.00 per hour

Lost fines for laptops and accessories are as follows:
(Items are considered lost if they are have not been returned within 24 hours of the due time)

• Laptop $1,800.00
• Power Cord $100.00
• PC Adapter $100.00
• Computer Case $100.00