Office of Accounting
The Office of Accounting at Earlham:
- Records charges and credits to student accounts.
- Operates the cashier’s window.
- Processes payment to vendors for all college purchases.
- Records interdepartmental transfers.
- Keeps financial records for each department and prepares monthly reports of budgeted income and expenses.
- Maintains investment records.
- Works with the outside auditors.
- Prepares reports for outside agencies.
Student Account Center
Log in to the Student Account Center to:
- make a payment
- set up a payment plan
- view or print semester bills
- review account activity
Parents or others who are responsible for payment may be able to access the Student Account Center as an Authorized Party. Due to federal student privacy regulations (FERPA), parents may only access the Student Account Center if they are granted access by their student.
Payment Options
Students have several options for paying their semester bills:
- You can make a payment through the Student Account Center. Use your bank account at no charge or your credit card for an additional fee.
- Request a distribution from your 529 Plan.
- Apply for a private loan through a bank, credit union or another lender.
- Mail a check payable to:
Earlham College
ATTN: Office of Accounting
801 National Rd West, Drawer #201
Richmond, IN, 47374. - For bank wire transfer instructions, email [email protected].
International students may go to flywire.com/school/earlham or PayMyTuition to make a bank transfer from their home country using a guaranteed low exchange rate.
A 4- or 5-month payment option is offered to cover semester charges. Nelnet charges a $36 enrollment fee, but Earlham’s monthly 1% service charge is waived. Monthly payments can automatically be withdrawn from your bank account at no additional cost. Sign up through the Student Account Center.
Pay one-half the amount due before the semester begins and pay the remaining balance in three equal installments, due monthly during the semester. A 1% service charge on the outstanding balance will be added to the account each month-end. To sign up for this plan, email [email protected].
| Installment | Due date |
| First installment (Half of the amount due) | August 9 |
| Second installment (1/3 of the remaining balance) | September 11 |
| Third installment (1/3 of the remaining balance) | October 11 |
| Fourth installment (1/3 of the remaining balance) | November 11 |
Additional charges such as health service fees, library or traffic fines, or other charges may be added to a student’s account during the semester. Accounts with an outstanding balance will be charged a 1% service fee at the end of every month. If a payment is returned by a bank due to insufficient funds, Earlham will charge a fee.
Transcripts are released only for those students whose accounts are in good standing. Diplomas and transcripts for graduating seniors will be held until all financial obligations have been met.
See the Statement of Student Financial Responsibility for further information.
Need to submit a document?
Submitting documents by email is no longer accepted due to security reasons. Please use our secure file transfer.
Accounting forms
Student accounts
- Student Payment and Disclosure Statement
- Method of Payment Selection Form
- Download the W-9S
- Download the 1098-T
Student health insurance
- Business Expense Policy
- Reallocation Form
- Request for Payment
- Fillable (Chrome and Safari browsers)
- IRS W- 9 Form — Request for Taxpayer Identification Number and Certification
- Fillable (Chrome and Safari browsers)
- Deposit Form
- Earlham College Award or Prize Receipt
- Cash Reimbursement Form
- Cash Advance Form
- Mileage Reimbursement Form
- Credit Card Forms and Policies