On-Campus Storage, Residence Life | Earlham College

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Earlham College is committed to providing a safe and healthy working and learning environment for the students, faculty, staff and visitors on its campus. As of July 1, 2016, Earlham College will be a smoke and tobacco-free campus.

On-Campus Storage

Earlham College provides, as space permits, storage space to its students while they are away during the summer months or on an Earlham College-approved off-campus program. Students who are participating in a non-Earlham College off-campus program, graduating, or taking a leave of absence may not utilize campus storage. Qualifying students can drop off items into storage two weeks before the start of their break and should collect items from storage two weeks after their return from break or by the date specified upon drop-off. The Office of Residence Life has empty boxes for sale (24” x 18” x 18”) at $4.00/each or $10.00 for 3 boxes. A charge will be placed on the student’s Earlham College account.

General Guidelines

Items dropped off must meet the following guidelines:

  1. Packaged in sturdy, sealed boxes or similar containers (i.e. plastic bins, luggage).
  2. Each box/container can only be 20 in. x 20 in. x 20 in. (8,000 cubic inches) or equivalent dimensions.
  3. Each student is only allowed to store six (6) containers in storage at any given time.

There are several items not permitted in storage:

  1. Flammable substances (lighters/lighter fluid, gasoline).
  2. Unboxed/unsealed items (i.e. bicycles, furniture, rugs, duffel bags).
  3. Refrigerators (boxed or unboxed).
  4. Food/beverages.
  5. Illegal items (drugs, paraphernalia).

Storage Process

  1. Collect Your Tags and Forms. Students should visit the Office of Residence Life in Earlham Hall and pick up their storage ID tags and forms.  Students are provided with six tags they can attach to their storage items and individual forms for each tag that must be submitted when the storage item is dropped off. Students who do not have tags will not be able to store their items on-campus.
  2. Pack Your Storage Items. Students can pack up to six items for storage on-campus. These items must meet the guidelines below and must be stored in boxes, plastic bins/tubs, and/or suitcases. Residence Life staff will not accept items for storage in any other form.
  3. Drop Off Your Items for Storage. Students should review the Residence Life website for drop off times. When the student arrives to drop off their item for storage, their item or items must have the storage tags and forms provided by the Office of Residence Life.

Drop-Off and Collection Periods

On-campus storage space opens for student use in the days before each semester ends. Storage remains available throughout the close of the semester or until space has been filled. Students may collect their items at any time and are encouraged to contact to the Office of Residence Life to arrange an appointment. General collect dates and times are posted at the beginning of each semester, detailing when staff will be available.

Students must collect their items by specified dates below, depending on when they are returning from their off-campus program or academic break period. As a general rule, students should collect their items from storage within the first business week after they have returned from break or their off-campus program. Items that are left in campus storage past this collection dates are subject to removal and disposal.

Upcoming Drop-Off Periods

Friday, May 1, 2015 –
Wednesday, May 6, 2014
9 p.m. – 11 p.m.*
Thursday, May 7, 2014

9 a.m. – 5 p.m., 9 p.m. – 11 p.m.*

Friday, May 8, 2014 9 a.m. – 5 p.m.

* During these periods, Residence Life staff who are on-call are available to assist students with storage, but will not be located at the storage locations. Students are asked to call the Residence Life staff member on-call during the times available to arrange for drop-off.

Upcoming Collection Deadlines

Storage Period Collection Date
Summer 2015 Friday, September 4, 2015
Fall 2015 Monday, January, 4, 2016
Winter Break 2015 Friday, January 22, 2016
Spring 2015 Friday, May 20, 2016
Summer 2015 Friday, September 9, 2016
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