Location Reservation Form

This form is provided for you or your organization to submit a request to reserve a space for an event to be held on the campus of Earlham College. Information submitted via the form is sent to Reservations at Runyan Desk and on to the appropriate offices upon location approval. You, as sponsor, are responsible for contacting these offices prior to the event to confirm your specific needs will be met. A Reservationist from Runyan Desk will contact you to request additional information or correct conflicting/incomplete information, and to confirm that your location is available or that the location is not available.

For additional assistance, please call (765) 983-1587.

Contact Information
Enter your name or the name of your organization.
If your event is sponsored by an organization, please enter the name of the contact person.

Event Information


MM-DD-YEAR (i.e., 03-15-2013)



Length of reservation: total time of reservation, to include time for set-up and tear-down


Set-up specifications

Repeating Events


MM-DD-YEAR (i.e., 03-15-2013)

Housekeeping Information

Specify if set-up is for a hall, stage, alcove, etc. Enter N/A if not applicable.
MM-DD-YEAR (i.e., 03-15-2013)

If more than 150 chairs are requested, you must contact Maintenance at (765) 983-1315 at least two weeks in advance.
MM-DD-YEAR (i.e., 03-15-2013)


Food Service needs:




To schedule Food Services you will need to contact Sodexo via phone at (765) 983-1329. Sodexo has an exclusive contract with Earlham College. No food may be purchased from off-campus vendors for on-campus events without prior permission.
Audio/Visual Information




To schedule audio/video services, you will need to contact ITAM via phone at (765) 983-1314. ITAM will help you determine your needs to make your event a success.
Security Information




For special parking needs, please contact Campus Safety and Security at (765) 983-1400.
Recycling Information
In the event of cancellation, you must contact the Reservationist at (765) 983-1587.
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Earlham College, an independent, residential college, aspires to provide the highest-quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers).

Earlham College
801 National Road West
Richmond, Indiana
47374-4095
1-765-983-1200 — Main Switchboard
1-800-EARLHAM (327-5426) — Admissions